Executive Personal Assistant (Sandton) at Growthpoint Properties

Duties and responsibilities

• Manage the diaries, meetings and travel arrangements of the Group Chief Executive Officer and Group Head of Investments and 1 other executive.
• Assist the Group Chief Executive Officer and Group Head of Investments and manage output, workflow and office deadlines
• Manage the Group Chief Executive Officer and Group Head of Investments inbox by filing, highlighting important emails, then disseminating emails to other relevant departments as required    To support the Group Chief Executive Officer and Group Head of Investments both administratively and with personal requests/errands
• Co-ordinate multiple internal and external meetings with ease and efficiency
•  Ability and proficiency to manage various programmes such as PowerPoint, Excel a must (tech savvy) such as:
• Develop and maintain Excel spreadsheets and filing systems
• Compiling relevant information for creation of presentations
• Prepare agendas as directed and draft minutes of meetings
• Compile, collate and disseminate board and management packs
• Screen calls and answer queries where possible or re-direct to relevant person within the business
• Draft, type and dispatch the Group Chief Executive Officer and Group Head of Investments correspondence as directed
• Undertake any other duties as requested by the Group Chief Executive Officer and Group Head of Investments
• Deal with main board of directors and directors of group companies
• General understanding of the investor environment
• To project a professional, efficient, and courteous image and work ethic

Requirements

Experience

• 5 Years relevant working experience as an executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience

Qualifications

• Minimum Matric
• Relevant Secretarial Certificate/Diploma
• BA degree would be advantageous

Competencies and Skills

• Advanced computer literacy – proficient in Word (essential), Excel (essential) and PowerPoint (essential)
• Accurate speed typing skills
• Minute taking, shorthand – preferable
• Problem solving and sound judgment
• Ability to organise and prioritise
• Utmost attention to detail
• Strong interpersonal communication skills – an ability to interact with people at all levels
• High emotional intelligence
• Capable of working in a pressurized environment – able to occasionally work unsociable hours and with an increased workload
• Ability to multitask
• Good business sense and able to pick up concepts quickly
•  Strong sense of discretion (ethical approach and commitment towards confidentiality)
•  Takes own initiative and is proactive
•  Broader understanding of the investor/broker community (desirable)