Executive Personal Assistant at PPS

Job Advert Summary    

• To provide support to the HR Executive on day to day deliverables and investigate, research business issues, strategic initiatives and developments. Assist with variety of administrative duties, planning tasks and executing projects.

Minimum Requirements    
Education: 

• Matric.
• Diploma/Degree in Business/ Administration would be an advantage.

Experience:

• 3 to 5 years’ experience as an executive personal assistant with sound business knowledge plus experience in liaising at a Senior Management level.
• 2 to 3-years project management experience.
• 4+ years’ experience managing stakeholder relations.
• Proven track record of implementing projects.

Knowledge and Skills:

• Must be highly organized and an effective communicator.
• Co-ordination skills and the ability to manage projects.
• Must be able to draft reports and make good written recommendations.
• High level of organizing and planning skills.
• High attention to detail.
• Advanced communication skills.
• Excellent business writing skills. 
• Managed Stakeholder Relationships.
• Proficiency across all Microsoft solutions, especially Word and PowerPoint.

Competencies:

• Problem solving.
• Innovation.
• Business Acumen.
• Relationship-building.
• Proactive thinking.
• Persuading and Influencing.
• Planning and organizing. 
• Business acumen. 

Duties and Responsibilities    
Administration: 

• Performs full administration function to the Executive for Group Human Resources (diary management, email management, organizing, planning, screening calls, distribution of reports, minutes, etc).
• Responsible for ensuring relevant matters are included on EXCO agendas.
• Represents the executive on certain ad-hoc projects, meetings and events as required.
• Prepare presentations with little input from the Executive.
• Contribution to meaningful departmental initiatives.
• Contribution to intellectual development in the department.
• Budget administration.

Reporting:

• Compiling of Executive reports such as EXCO, Board and key forums.
• Required to respond timeously and professionally to a variety of ad hoc projects, business issues, client requests and stakeholder requests that impact across the area of responsibilities.
• Co-ordinate resources to gather information and may prepare first draft of various reports.
• Check the accuracy of analysis and reporting, suggest corrective action.
• Analyse and interpret relevant report findings to translate the report data into understandable management information.

Communication:

• Be articulate and communicate in a logical way and structure information to meet the needs and understanding of intended audiences.
• Expresses opinions, information and key points of view clearly and assertively.
• Confident in conceptualising, building and presenting plans related presentations.
• Anticipates and responds appropriately to the needs, reactions and feedback of various audience.
• Communicating and escalating important issues within the business appropriately.

Stakeholder Management:

• Ensure high levels & quality of service are delivered and experienced by the internal & external stakeholders.
• Fulfilment of ad-hoc requests from Exec and management team through the provision of relevant solutions.
• Collaborates with key business stakeholders to ensure understanding of the relevant requirements.
• Maintain Service Level Agreements with internal and external stakeholders and manage expectations.
• Control activities and projects related to the Human Resources division.
• Collaborates with key business stakeholders to ensure understanding of the requirements of projects.
• Engage and partner closely with various stakeholders to advise, guide and enable agendas within a specific focus area.
• Collaborates with key stakeholders to optimise business performance.

Closing Date    
2023/06/09