Executive Assistant at Swiss Re

Key Responsibilities: 

• Provide expert administrative support by managing inboxes, calendars, scheduling meetings, and handling diary management efficiently.
• Coordinate both domestic and international travel arrangements to ensure executives have well-organized itineraries.
• Develop compelling PowerPoint presentations and Excel documents for various purposes.
• Oversee event management from planning to execution, ensuring successful internal and external events.
• Handle ad hoc projects showcasing critical thinking and problem-solving skills, including BB-BEE.
• Prioritize tasks effectively to meet deadlines and achieve overarching objectives.
• Interact effectively with multiple stakeholders to address their needs and maintain positive relationships.

Additional Responsibilities:

• Edit documents to ensure accuracy, consistency, and professionalism in all materials.
• Organize and manage employee engagement initiatives to boost morale and team cohesion.
• Manage the budget effectively, including tracking expenses.
• Responsible for invoicing and expense management.
   

About You

• The ideal candidate is an independent, proactive self-starter who remains calm under pressure and demonstrates exceptional time management and organizational skills. You must be able to adapt to changing priorities efficiently and have strong analytical capabilities, especially during demanding situations. Being comfortable with technology to post on social media platforms and manage corporate accounts would be a plus.
• Minimum of 8 years of experience in administrative and/or executive assistant roles within multinational environments.
• Proficiency in the Microsoft Office suite and eagerness to learn new tools.
• Exceptional written and verbal English communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Experience in event management is advantageous.