Executive Assistant - Ekurhuleni at Unique Personnel

Job Description    

• Arranging of Executives calenders, including scheduling meetings, appointments and travel arrangements.
• To schedule, organise and arrange meetings and appointments as needed to be set up.
• Confirming these appointments, the day before.
• Relaying the relevant upcoming days appointments with Executives on the day, so that they are constantly in the know of his schedule and related times
• Co-ordinate and maintain electronic calendars OF THE Executive Team
• Assist the Executive Team in coordinating meeting rhythms and tracking team member action items. Coordinate daily, weekly, monthly and quarterly
• Provide strong secretarial support to Executive Team to manage their workload notes, produce minutes & send action items to team.
• Co-ordinate and prioritise incoming commuications, including emails, phone calls ensuring that matters are addressed promptly.
• Co-ordinating and organizing meetings, conferences and special events, including logistics, agenda preparation, and follow up actions.
• Prepare correspondence, presentations and other documents 
• Serve as liason between Executives, internal teams, clients and external stakeholders, maintaining professional and confidential communication at all times.
• Booking of flights, accomodation, car rental, as needed after authorization as well as any events related at least 1 week prior to travel
• Apply and completion of all documentation for travel Visas
• Managing special projects and initiatives as assigned by the Exceutives, ensuing timely completion and delivery.
• Management of email database in Pipedrive
• Printing and managing marketing materials 
• Assisting with personal tasks and errands for the Executive Team as needed
• Performing other administrative duties as required to support the Executive Team 

Inherent Requirements    

• Matric
• Proven experience as an Excecutive Assistant, office assistant or relevant role
• Qualifications in secretarial studies will be an advantage
• Very good computer literacy in Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet Browser), STRUMIS (Training)
• Keep relevant stakeholders informed.
• Written Communications – Ability to write, clear, precise, well-organized documents and emails using appropriate vocabulary, spelling, grammar, & word usage.
• Intergrity and Honesty - Iron clad, does not ethically cut corners