Executive Assistant at Clinix Health Group (Pty) Ltd

About the Job

• The incumbent is accountable for providing comprehensive end-to-end support to the Chief Executive Officer.

Minimum Qualifications and experience:

• Bachelor’s Degree in Administration or equivalent.
• 2 to 4 years’ experience in a similar role within a corporate environment.
• Good Interpersonal and communication skills.
• Good people management and organisational skills.

Minimum Job Requirements:

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential and non-confidential correspondence.
• Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the CEO with internal and external stakeholders on matters related to the CEO’s programme and projects.
• Provides a bridge for smooth communication between the CEO's office and internal departments and hospitals.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion.
• Serve as the primary point of contact to internal and external stakeholders on matters relating to the CEO’s office.
• Prioritise and determine appropriate course of action or response, exercising judgement that is reflective of the CEO’s ways of working and in line with relevant organisation policies.
• Work closely with the CEO, providing information, support and advice on upcoming commitments and responsibilities.
• Provide event management services as required for the CEO.
• Prepare documents for the CEO’s signature.
• Draft non-substantive correspondence based on acquired knowledge of the CEO’s work schedule or events, formal and informal notes for the CEO’s approval.
• Follow-up on established deadlines and ensure timely submissions by employees on reports, correspondence, and other documents.