Events Coordinator at Telesure Investment Holdings (TIH)

Introduction

• Plan, manage or assist on allocated small scale events briefed into the Group Events Team.
• Ensure logistical planning, organising, supplier management, stakeholder management, financial management, project management and delivery of corporate / consumer events under supervision, to ensure that customer expectations are met.

Specification

• Events Development, Design, Planning and Delivery
• Support the generation of new ideas, topics and overall themes for allocated small scale events; develop basic mood boards support client needs.
• Ensure effective coordination and implementation of all aspects of event management function: pre-planning, supplier delivery, actual event, and coordination prior to and during the events.
• Under instruction maintain effective project management and event processesadhered to (obtain brief, conceptualise design, project plan, implementation[event] and post-evaluation.
• Track supplier outputs to ensure deadline, budget and quality expectations are met.
• Delivery of an efficient Customer experience to agreed standards. Coordinate and facilitate the activities of all stakeholders involved in events.

Event Budgeting

• Carry out simple tasks as part of the event budgeting process.
• Track events budgets per event to ensure alignment with client brief whilst
• seeking means in which to save costs and ensure that overspending does not occur with support of a senior colleague.

Stakeholder Engagement

• Support stakeholder engagement by arranging actions, meetings, and events.
• Ensure effective working relationships with key internal clients.
• Internal Client Relationship Management
• Build effective working relationships within the internal client organization,
• delivering high-quality professional services with guidance from senior
• colleagues.

External Contractor Engagement

• Prepare briefings and information for external consultants or advisors to support the delivery of key projects and/or ad hoc services.
• Monitor and evaluate outcomes and recommend remedial actions where necessary.

Operational Compliance

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Performance Management & Personal Capability Building

• Prioritise own workflow and ensure work is completed to the required standards of quality and timeliness; use performance management systems to improvepersonal performance.
• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media

Requirements

• General Education
  • Grade 12/ SAQA Accredited Equivalent (Essential); Degree/ Diploma in Events 

EXPERIENCE 

• 2 or more years work experience within the events industry (Essential);
• Experience in travel industry (Advantageous)
• SAQA Accredited Equivalent - It is the onus of the applicant to provide TIH and its subsidiaries with certified evidence that their qualification(s) meet theequivalent NQF level required for this role at time of application. As a registered Financial Service Provider, we are mandated to ensure that all our representatives are and remain fit and proper at all times. By applying for this role, you consent to having your relevant qualification and or accreditation or confirm that you are working towards meeting the competency requirements.

You further consent to the relevant information being verified.

TIH has decided to adopt a mandatory vaccine policy, requiring its workforce to be fully vaccinated by 31 March 2022. All prospective employees are required to disclose their vaccination certificates as part of the recruitment process.