Debtors Clerk (JB3141) at Kontak Recruitment

Minimum Requirements:

• Matric with Mathematics and Accounting
• Relevant qualification/s or certifications
• A minimum of 3 years prior experience in a similar debtors’ function within a manufacturing environment is preferable
• Extensive knowledge of debtor process and debt collecting with a proven track record in debtors’ collections
• Hands-on knowledge of SAGE Evolution or similar accounting systems will be advantageous
• Computer literacy is essential (particularly Outlook, MS Excel, and Word)
• Excellent verbal and written communication skills with the ability to communicate at all levels
• Customer service orientation
• Excellent interpersonal skills to develop purposeful working relationships with a variety of stakeholders
• Detail-orientated
• Deadline-driven, with the ability to work independently and proactively
• Excellent organizational and administrative skills
• Proven ability to multi-task, work flexibly, prioritize and plan
• Commitment to confidentiality; Ability to accurately enter and manage sensitive data and confidential matters
• The requisite working hours are 07h00 – 17h00, Monday to Thursday and Friday 07h00 – 15h00
• Compulsory stock-take once a month.

Duties and Responsibilities:

• Full accounts receivable process 
• Collections:  Manage the full debtors’ collections process across all debtor categories according to company collections policies.
• Maintain full responsibility for all debtor collections
• Process credit notes with ensuring that all returns are accounted for.
• Distribution of monthly statements.
• working with Sales Teams for customer queries, returns, overdue payments
• Ensuring the POD audit list is accurate and updated on a daily business.
• Debtor reconciliations for past and current debtors.
• Manage debtor limits.
• Perform administration duties ensuring monthly deadlines are adhered to and collection targets are met, preparation of annual and monthly audit schedules, filing with handling queries from bank auditor.
• Credit Application Processing: Compiling paperwork/Trade References/Experian reports/Approval by director
• Updating customer profiles on Sage as requested/opening new accounts on the system
• Getting collection notes approved by the director for collection of returned goods
• Attending to email and telephonic queries and inquiries from customers and staff
• Legal aspects: Identify customers for handing over, issue demand letters and follow-ups and prepare legal files for handover to an attorney.
• Daily Cash Reconciliation
• Assist the FM on debtor-related matters.