Debtors Clerk at Media24 (Pty) Ltd

The main purpose of the role

• To provide a clerical and administrative service in respect of customers’ accounts in order to ensure sound and accurate financial procedures.

Key outputs

• Capture data on the debtors’ system;
• Follow up and report daily on outstanding documentation required from relevant departments (e.g. sales) to meet deadlines;
• Maintain daily registers and controls;
• Prepare and capture journals and transactions;
• May capture invoices and pass respective credit notes;
• Reconcile payments and deposits with bank statements daily, capture bank deposits and receipts and keep record of cheque payments;
• Notify line manger of any suspicious or potentially fraudulent payments;
• Prepare reconciliations of customer accounts;
• Verify and follow up on invoices, statements and payments and ensure the timeous collection of outstanding and arrear accounts in accordance with collection procedures;
• Report on bad debt and the recovery thereof and escalate when required;
• Maintain an efficient filing system in respect of accounting data, records, contracts and invoices;
• Prepare files for handover to external debt collectors

Skills and Competencies

• Good written communication skills
• Good verbal communication skills
• Good telephone etiquette
• Good problem-solving ability
• Pressure resilience
• Excellent numeracy skills

Requirements

• Grade 12
• Relevant certificate or diploma in credit management, business administration, finance, accounting or a closely related field
• At least 2 -3 years’ experience in debtors administration
• Proficiency in relevant software packages and applications, especially Microsoft Excel.
• General knowledge of Accounting