CM OL Support Category Lead (JHB or PE, On-Site) at Aspen Pharma Group

OBJECTIVE:
Lead supplier development, supplier negotiations, RFQs, and CMO category strategy for major suppliers. Identification of continuous improvement opportunities

KEY RESPONSIBILITIES
Supplier management

• Communicate and negotiate with suppliers
• Monitor quality standards and identify performance failures
• Conduct supplier audits and report on supplier performance
• Manage supplier communications and documents and process flow, including RFIs, RFP, RFQ, and RFB’s
• Resolve supplier issues; maintain working relationships with key suppliers
• Set up new vendors and coordinate with legal to support new contracts; maintain/ update existing contracts
• Identify new suppliers and products in the marketplace
• Vet potential suppliers’ capabilities (delivery, quality, services)
• Review insourcing and outsourcing opportunities
• Negotiate with suppliers to carry stock for fast moving items
• Assist in the drafting of specifications as required, and provide advice and guidance to customers on procurement processes
• Review and approve price variances (Order vs Invoice Prices)
• BBBEE and procurement administration

Risk management

• Maintain and report on adherence to internal and external compliance requirements
• Actively reduce third-party risk exposure
• Carry out risk management processes within CMO category

Quality and qualifying products

• Assist quality teams to obtain products needed to conduct finished product testing
• Schedule product trials and coordinate samples

Reporting and record keeping

• Maintain repository of procurement-related knowledge
• Maintain complete, compliant documentation of purchasing activities

Maintain standards and update SOPs for documentation and filing requirements

• Budgeting
• Manage and optimise use of Category budget
• Provide input into required changes in resources to enable achievement of objectives
• Monitor, track and report on expenditure against budget

Planning and coordination

• Optimise processes, identify gaps in policies, procedures and legislation, and propose changes or improvements to management
• Provide technical advice to internal stakeholders

Accountability & Decision Rights

• Provide updates to management on work progress/ quality
• Serve as a technical advisor to management to resolve the most complex technical challenges, and handle escalated issues as a lead technical expert
• Escalate out-of-policy matters
• Independent decisions relating to:
• Correction/ containment of errors of significant impact
• Prioritisation of tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks

Requirements
SKILLS AND KNOWLEDGE

• Computer literate – MS Office

Competencies

• Customer Awareness
• Meeting Deadlines
• Making Decisions
• Planning and Organising
• Interrogating Information
• Innovation, Creativity and Problem solving
• Demonstrate initiative, creativity, outstanding problem-solving skills, and reliability
• Work requires problem resolution to non-standard and unique technical, operational, and business challenges
• Work with team to resolve more complex tasks and day-to-day technical/ procedural challenges.
• Often handle escalated issues
• Regularly serve as a technical advisor to management to resolve the most complex technical challenges.
• Regularly lead others in identifying original and resourceful approaches to challenging and unusual work situations
• Independently resolve highly complex service/support problems, escalating out-of-policy matters

EDUCATION & EXPERIENCE

• Matric
• 6 years' relevant experience
• Experience in a manufacturing procurement environment, and preferably with significant experience in a CMO environment
• National Diploma in relevant field (Procurement, Logistics, Supply Chain Management, Finance), or a related