Branch Accountant (Hyundai Northcliff) at Motus Holdings Limited

Specific Role Responsibilities

• Monitor vehicle invoicing & deliveries
• Ensure that procedures are in place that prevent vehicles from being delivered that are not yet invoiced
• Vehicles invoiced should be delivered within 4 working days
• Ensure that vehicles invoiced “Inter-branch” is reversed if not delivered after 4 days and only re-invoiced on date of delivery
• On the last day of the month all vehicles debtors need to checked and cash deals invoiced not yet delivered must be reversed
• All deal Files to be checked and signed by Accountant by 15th of the next month. (Try to do this before final payroll information is due
• Control demo’s – Cleanliness / Fines / Accidents / Loan vehicles
• Ensure that demos are inspected for any damages on a monthly basis
• Accidents needs to be reported within 24 hours and documentation needs to be completed in 5 days
• Follow up on traffic fines received – check that it is the dealership’s fines and who the driver was
• Where fines can be traced AOD’s need to be signed
• Check loan forms for vehicles are complete and faxed to at Motus(this has to be done weekly)
• Process Depreciation on vehicles on the 1st day of the month
• Monitor Trade Sales
• All trade Sales to be authorized by DP and GM before invoiced and delivered.
• F&I 5.9.1 Recon to be done between inteli-app and Drive at month-end
• F&I to give Accountant copies of all signed policies (Back-End products)
• F&I to sign recons done by Accountant (Audit File Recons)
• Back-End policies to be paid over to Supplier and follow-up on any policies sold not yet paid over.
• Vehicle purchase account
• Vehicle purchase account should be checked daily
• ueries to be resolved daily
• Payments (EFTs) should be loaded and paid within 48 hours.5.11 Attendance register
• Ensure that department managers submits an attendance register for their department by the 2nd working day of the new month
• Vehicle accessory accruals
• “Unreceived Cost” report to be checked once a week (stock controller to give you a signed report with comments weekly)
• Variable Margin and Specials from HASA
• Recon for VM to be done once a month (this must be signed off by the RFM & DP)
• Copies of all VM correspondence and Specials from HASA to be printed and kept in a separate file.
• Copy of the current month’s specials / VM received should be attached to your NL Recon in your audit file

Reporting

• You will be required to do reporting as allocated for the Importer, Head Office and Regional office

Other

• Due to the responsibility of your job there is always going to be issues that needs to be addressed outside of your job description that you will be held responsible for
• Always attempt to sort out queries yourself, should you not be successful ask for assistance from Regional Office
• Report all risks to GM, DP and Regional Financial Manager timeously
• Ensure that the company’s best interest is always your first priority
• To maintain flow of financial information to senior managers, so that progress on objectives may be measured
• Ensure timely submission of payroll packs, commission calculations, payroll reconciliations and pay slips
• Ensure completeness, accuracy and timely submission of monthly audit file. Follow up and clear reconciling items timely
• Be a reliable second in charge to the DP

Qualifications and Experience

• Matric or equivalent
• Relevant degree / diplomaSkills and Personal Attributes

REQUIREMENTS:

• Minimum of 3 years accounting experience in a dealership
• Any Tertiary Qualifications in Finance
• Experience in using the Drive system is a pre-requisite
• Deadline driven individual who can work independently and as part of a team