Administrator/Personal Assistant at PricewaterhouseCoopers (PwC)

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Conduct self in a professional manner and take responsibility for work and commitments.
• Flex approach to meet the changing needs of teams and clients.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Learn about business needs are changing and consider the impact on services provided.
• Take action to stay current with new and evolving technology.
• Handle, manipulate and analyse data and information responsibly.
• Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
• Anticipate the needs of others and take appropriate action.
• Embrace different points of view and welcome opposing and conflicting ideas.
• Uphold the firm's code of ethics and business conduct.

About the role

• To provide an efficient and accurate executive administrative and operational support service to the CIPS Digital Trust department and partner/s for the smooth operation of the business.

Essential skills and experience

• Minimum 5 years administrative support within a professional services firm

Required qualifications

• Matric
• Bookkeeping / Executive secretarial diploma

Desirable skills or attributes 

• Microsoft Office
• Preparation of professional correspondence
• Preparation of executive packs and presentations
• Ability to communicate with high-level individuals.

Responsibilities

• Diary Management for Partners 
• Setting up of meetings and minute taking
• Completion of time and expense claims for Partners
• Travel bookings – flights, accommodation, and car hire (local and international)
• Compilation and typing of proposals, presentations, and general correspondence
• Other ad hoc personal tasks for the directors
• Co-ordinate team events/ meetings/
• Provide administrative support to Associate Directors/Senior Managers and Managers within the CIPS DT team

Operations Support

• Downloading of engagement risk reports for the team - circulating and attending to queries raised
• Running of Job Costing reports for the line of service leader and providing any other information as required
• Talentlink management:
• Booking of trainees on jobs as requested by Managers
• Setup planning meetings for Management
• Analyse utilization reports on a weekly basis and provide feedback to Management during planning meetings every Friday
• Combine report month end and present to Management
• Send out YTD utilization report month end
• Capture planning for CIPS DT and ensure it is always up to date (Talentlink)
• Attending resource requests from other offices – eg. Stock count requests
• Resolving conflicts on jobs from retain perspective
• Running of Reports pertaining to retain:
• Availability reports – looking at gaps in trainees time and making sure they are booked on jobs to ensure available time is reduced.  Analysing this information against overtime information provided by Human Capital.
• Provide some admin support to AD’s
• Meet and orientate new joiners to the firm and to the team
• Process contractors invoices (submit time on Oracle, complete requisition and send to finance for payment)
• Client Billing requests when required to
• Credit notes when required to
• Ensure payments are made for membership and training fees

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Job Posting End Date

March 29, 2023