Administrator | Europcar | Bruma at Motus Holdings Limited

Position Overview    

• To provide operations support to stakeholders by taking responsibility for the co-ordination of timorous administration of all relevant admin-related & project-orientated tasks.
• Should your application be short-listed you will be contacted for an interview. If you have not received an invitation to attend an interview within 3 weeks of the advertised vacancy closure, please consider your application unsuccessful. 

Specific Role Responsibilities    
Job Outputs:

• Primarily assist the National Manager: Operations and Support with specific duties.
• Manage daily reports requested by Management, following up on areas where gaps exist or feedback is required.
• Monthly reporting and compiling of statistics as required by the management
• Compile monthly overtime, walk up commission and incentive submissions, ensuring timely submission to HR/Payroll.
• Maintain meticulous records for the Operations Support Office.
• Manage the arrangements for meetings, conferences, and other travel requests on behalf of management.
• Maintaining current organograms of the regions and ensuring submission to business.
• Manage the processing and authorisation of all Sage X3 orders on behalf of management
• Manage the administrative aspects of the regions Occupational Health & Safety.
• Manage all updates and publish branch network, delivery/ collection areas, Greenway systems, E-commerce required updates to name a few.
• Update monthly Mediatech (NPS) reports
• Management of all other varied and general administrative duties not specified.

Qualifications and Experience    
Minimum Experience:

• 3-5 years of relevant administration experience within a similar environment.

Minimum Qualification:

• Matric or equivalent NQF level 4 qualification.

Preferred Qualification:

• Business Management or other relevant tertiary qualification

Minimum Requirements:

• Computer literate with an intermediate level of comfort with Excel, Word, PowerPoint, and Outlook.
• A valid, unendorsed drivers’ license.

Skills and Personal Attributes    
Competencies:

• Communication skills
• Business and Operations Management
• Business Development/Sales
• Personnel Management, including a working understanding of the application of relevant labour legislation.
• Analytical thinking
• Empowering people
• Relationship building
• Commercial thinking
• Driving results
• Openness to change
• Remaining composed
• Conflict management
• Managerial competence
• Operations Risk Management
• Customer focused
• Ethnics and Values
• Time management
• Reporting
• Able to work under pressure
• Negotiation Skills
• Ability to provide counselling, coaching, mentorship and support to ensure harmonious work environment.

Personal Attributes:

• Committed
• Professional
• Resilient
• A ‘driver’ in their personality style; competitive by nature and ambitious for results.
• Independent, a self-starter.
• Comfortable with a fast pace, unpredictability and frequent change.
• Proactive, able to demonstrate initiative.
• Able to remain committed to creating and maintaining high quality and standards.