Administrator Creditors and Debtors | Ford Cape Town at Motus Holdings Limited

Specific Role Responsibilities

• Responsible to control the full creditors & debtors function at the dealership, such as (but not limited to):
• Assist with open new accounts and conducting accurate reference checks of all debtors.
• Update all reconciliations accurately and timeously.
• Escalate any account problems to relevant departmental managers (e.g. F&I).
• Accurately monitor outstanding funds and changes in daily/ monthly age analysis.
• Ensure all information on each customer’s account is accurate.
• Compile debtor statements and send to debtors.
• Ensure accurate allocation of all deposits to correct accounts, and correspond with invoices and statements.
• Follow up on all outstanding debtor payments.
• Establish appropriate rapport with all debtors.
• Invoice capturing, payment allocations, expense allocation to correct GL accounts.
• Process incoming purchase order requests.
• Print proof of payments and match open items in order system.
• Dealing with supplier queries.
• Reconciliations to creditors’ statements.
• Preparation of creditors for payment, timeously.
• Maintaining a current age analysis.
• Make sure that orders are kept up to date.
• Validation of sign off on orders prior to payments.
• Make sure the order is for correct cost centre.
• Make sure that the correct cost centres are used when processing.
• Electronic and manual supplier filing system is accurate and up to date.
• Vendor documents and applications are relevant and up to date.
• Liaising with branch managers for authorisation as required.
• Ensuring all refunds are authorised and paid in a timely manner.
• Handling Intercompany Creditor accounts.
• Daily Management of petty cash and other general administrative functions.

Qualifications and Experience

Experience Required:

• 3 years of creditors & debtors experience. Preference will be given to candidates who have relevant creditors & debtors experience with the motor dealership or similar environment.

Qualifications Required:

• Senior Certificate (Grade 12) with Mathematics & Accounting.

Other Requirements:

• Valid, unendorsed driver’s license and the ability to competently and legitimately drive.
• Computer literate; highly proficient in Excel and Outlook.
• A working knowledge of the NCA, CRA, FICA, FAIS and other legislation and frameworks relevant to the retail motor industry.
• Knowledge and ability to use relevant DMS functions (Automate/ Evolve) is required