Administrator: Compliance (36 month Fixed Term Contract) at Liberty Group South Africa

Purpose

• Provide administrative support to the STANLIB Information Officer / Privacy Officer to ensure that privacy is fit for purpose and all tasks required, to ensure compliance, is implemented and maintained.

Minimum Experience

• 2 - 3 years experience in a similar environment

Job Objectives

• Work alongside the STANLIB Information Officer / Privacy Officer to ensure the following tasks are embedded and maintained across the organization.
• CRMP Tracking, monitoring and Implementation
• IntraGroup/Extra Group Domestic/Internation Data Sharing Privacy Assessments
• Supporting Privacy Officer in breach management & control of records
• Co-ordinating privacy office activities across IT, DGA, Legal & Risk
• Ensure that the agreed administration processes are followed for the privacy office in relation to the documenting and recording of privacy records and privacy documentation
• Assist Privacy Officer in drafting and maintaining guidelines, standards and handbooks.
• Assist Privacy Officer in administrative duties when alignment and management of POPIA and PAIA
• Scheduling of meetings, drafting of minutes and following up on outstanding action items for the Privacy Officer.

Job Related Skills

• Excellent interpersonal skills and ability to effectively interact across all levels of the organisation
• Sound working knowledge of PoPIA and other legislation relating to the industry
• Strong coordination skills
• Sound oral and written communication skills
• Detail orientated and ability to set priorities to meet deadlines agreed
• Ability to recognise and evaluate problems
• Strong reading comprehension sills (acts, reports, standards, policies, etc)

Minimum Qualifications

• Bachelor`s Degrees and Advanced Diplomas [NQF Level 07]
• Bachelor`s Degrees and Advanced Diplomas [NQF Level 08] in Finance Economics and Accounting
• Additional Minimum Qualifications
• Practical experience in implementing privacy practices in another organisation
• Experience with information systems and information security
• Responsibilities
• The Privacy Officer will be responsible in ensuring the adherence of the 8 POPIA conditions .  With this comes a significant amount of administration and record keeping that needs to be implemented and maintained across the organisation.

Process

• Align and integrate own administrative support tasks and activities in accordance to required response time, quality and service delivery standards.
• Apply the necessary discretion and judgement in line with identified guidelines in order to achieve set operational goals and objectives.
• Adhere to schedules to effectively and timely perform assigned work.
• Maintain filing and record management system and other office flow procedures according to set standards.
• Accountable for own work quality, standards and outputs related to policies, procedures and defined processes.
• Proactively identify problems, apply known solutions and escalate more difficult problems.
• Plan for task execution and adjust priorities against an established plan.