Administrative Officer at Stellenbosch University

Duties 

• Drafting inputs into the strategy and business plan of the Museum with respect to financial management; 
• Rendering administrative and secretarial assistance to the Director and the Museum Advisory Board;
• Providing ad hoc, monthly, quarterly and annual reports as per the Museum business plan as and when required;
• Procuring goods and services in line with the finance policy of the University;
• Assisting management in managing the Museum's assets and updating the assets register;
• Administering externally sourced funds and funding contracts linked to the Museum;
• Assisting the cost centre owner with managing the Museum's budgets;
• Inventory control and procurement; 
• Administering vehicle pool bookings;
• Administering bookings for the use of the Museum; 
• Administering procurement of goods and services from internal suppliers;
• Issuing goods received notes; 
• Administering the requisition of diverse payments; 
• Administering contracts and payment of suppliers; 
• Managing debtors and creditors;
• Administering cashier deposits; 
• Filing all financial records for audit purposes;
• Liaising with the Finance and Procurement Division; 
• Putting in place systems for internal financial control;
• Introducing and administering a transparent bookkeeping system for the Museum;
• Executing ad hoc functions and administering overtime payments as directed by the cost centre owner. 

Job Requirements

• A relevant post matric qualification (NQF 6 or higher) in finance or accounting;
• At least two years' relevant experience;
• Experience in financial management and procurement; 
• Computer literacy in the MS Office package (Word, Excel, PowerPoint);
• Excellent written and verbal communication; 
• Conflict and interpersonal skills;
• The ability to work in a diverse and changing environment; 
• The ability to work overtime based on the operational requirements of the Museum