Administrative Officer at City of Tshwane

 (6 POSTS) Reference Code: ECDE145-2024 (E)

Application Requirements:

• Grade 12.
• At least six months of relevant experience in administrative support services.
• Computer literacy.

Personal Attributes/Competencies:

• Strong attention to detail.
• Good time management skills for completing tasks.
• A team player with the ability to handle multiple tasks.
• Ability to distinguish between urgent and important tasks.
• Capability to work well with people and under pressure.
• Ability to work both individually and within groups.
• Assertiveness when liaising with the public.
• Physically and mentally fit to handle challenging tasks.

Primary Functions:

• Provide administrative and support services for the submission and approval of site development plans and building plan applications.
• Receive applications, calculate fees, issue receipts, open files, and verify documentation.
• Input data into the computer system and circulate files to relevant departments for feedback.
• Notify applicants of corrections or approvals via telephone.
• Administer bookings for building inspections.
• Organize files for the building surveyor and capture information on the computer.
• Submit inspection files to the chief building surveyor and update computer records after inspections.
• Manage archival duties, including filing and retrieving plans and maintaining neat file cabinets.
• Retrieve records, either in electronic or hard copy format, as requested by the public.