Accounts Receivable Clerk (Centurion) at Montego Pet Nutrition

Description
Responsibilities:

Invoicing and Credit Notes:

• Review client orders to ensure they comply with agreed Credit Terms and Credit Limits.
• Provide timely feedback to clients regarding order approvals or issues related to outstanding payments, credit terms, or limits.
• Verify order quantities and prices against system records.
• Handle manual orders, ensuring alignment with assigned product ranges.
• Monitor accounts within Credit Management and process orders as funds become available.
• Collaborate with Co-Ops, addressing rejected lines and authorizing stock returns.
• Manage Credit Requests from clients not on the Montego Portal, following Returns Policy guidelines.
• Communicate reasons for rejecting Credit Notes to relevant clients.
• Validate return prices for Co-Ops.
• Capture claim numbers for Co-Ops and Super Retailers.
• Process returns and post Credit Notes promptly.
• Monitor ongoing and upcoming promotions, ensuring accurate pricing and stock capture.

Customer Age Analyses Follow-up:

• Send reminders and communicate with clients regarding payment terms.
• Address late payments and record reasons for overdue payments.
• Provide feedback to the Accounts Receivable Manager.

Reconciliations:

• Perform monthly reconciliations for specific Co-Ops.
• Investigate transaction variances and request Remittances if available.
• Follow up on outstanding Credit Notes with depots and Co-Ops.
• Maintain records of tonnage delivered by external depots for payment calculations.

Requirements

• National Senior Certificate (NQF4) or equivalent
• 3 years’ experience in accounts, debtors and stock
• Strong attention to detail and analytical skills
• Excellent communication and negotiation abilities
• Proficiency in relevant software (e.g., ERP systems, Excel)
• Knowledge of payment policies and reconciliation processes