Accounts Payable Clerk - Fourways at Omnia (Pty) LTD

Overview    

• A suitable candidate must be able to receive invoices from suppliers and transporters for processing on the system (local and or foreign). Obtain appropriate allocations for invoices from sundry suppliers and ensure invoices are authorized for payment and match raw material invoices to GRN and POD via AX Dynamics as well as match transporter invoices in AX Dynamics

Qualifications    

• Relevant finance qualification or studying towards
• MS Excel (Advanced)
• MS Word 
• AX Dynamics added advantage

Experience    

• 3-5 years relevant experience

Duties    

• Ensure that transport rates are correct as per approved transport rates from the Planning Department
• Inspect invoices and determine if they meet the requirements of a tax invoice for the allocation and claim of VAT Input
• Process & match invoices on the system once they have been authorized via purchase orders
• Obtain creditors’ statement and prepare the creditors’ reconciliation to determine the payment
• Generate EFT payment on AX Dynamics and import to the banking systems
• For EFT payments, ensure that all payments have been authorized and have been released successfully
• File all relevant payment recons & invoices appropriately
• Follow up on any outstanding queries relating to invoices that could not be processed for payment and any other supplier issues
• Investigating and resolving queries on the transport accrual
• Master data update and maintenance
• Filing & metro-filing
• Journals
• Audit preparations

Opening of new vendors:

• Ensure documents received from the supplier are correct, required checks are performed and the necessary reports printed
• Ensure that the AP manager/ Supervisor has approved the application and assigned it to a creditor clerk 
• Opening the account and ensuring it is allocated to the creditor clerk that has been assigned to the account
• Completion of information relevant to any credit applications requested by the supplier
• Ensure that a prospective supplier receives all necessary information regarding the opening of an account as per Omnia’s new vendor application process

General:

• General Admin
• Balance Sheet recons when required 
• Assistance on other accounts payable areas when required 
• AD hoc finance projects 
• Audit preparations (internal, external, BEE)

Job Competencies    
Knowledge and Skills:

• Good adminstartion and organizational skills 
• Good verbal & written communication skills
• Computer literate 
• Good interpersonal skills 
• Good telephone skills
• Good reconciliation skills 
• Client centricity

Key attributes:

• Ability to work under pressure
• Attention to detail
• Analytical thinking/ problem solving 
• Logical thinker 
• Ability to follow through and take accountability
• High energy levels 

Closing Date    
2023/06/12