Accounts Payable Administrator - Fixed Term Contract at AVI Limited

Job Specification:

Key Performance Areas:

• Reconciliation of Vendor Accounts
• This process is to identify and address discrepancies between the vendor records versus AVI records to identify potential duplicate payments, credits not yet deducted to maximise cash flow and accruals not yet raised by the business units
• Top 15 vendors to be reconciled first followed by 70% of vendors with open GRIR entries and followed by vendors with items in 60 days
• Recons must be prepared accurately and timeously 

Query Resolution

• Resolve all reconciling items between vendor statement and SAP to alleviate late payments to vendors. Escalate queries in accordance with the internal escalation procedure
• Review the query management portal daily and address buyer responses and escalate where necessary

Reporting Review

• Ensure that GRIR Report is reviewed weekly and non-current items resolved within the month to reduce balance sheet liabilities
• Age Analysis must be reviewed weekly to ensure items are not left to age and to ensure accurate and timely cash flow forecasting 

Data Capturing

• Accurate daily capturing and matching of invoices. Internal and SARS compliance checks to be performed prior to capturing 

General Housekeeping

• Vendor contact details to be maintained via the prescribed vendor change workflow. Inactive vendors to be closed off to minimise risk to the business 

Audit and Year-End Preparations

• Compliance with audit and year-end requirements by providing necessary supporting documentation and commentary, reporting and prescribed checks and balances 

Minimum Requirements:

Experience:                                                                   

• Minimum of 3 years’ experience in Purchasing, General Ledger or Accounts Payable
• 3 years’ experience in Accounts Payable in a shared service environment will be highly advantageous
• At least 1-year experience on SAP P2P and FI

 Qualifications:

• Completed Matric/Grade 12
• A diploma or Degree in Finance will be advantageous 

Additional Requirements

• SAP (AP, Procurement modules and basic FI modules)
• MS Office
• Statutory requirements
• SharePoint 

Competencies:

• Thinking Analytically
• Thinking Rationally
• Articulating Information
• Staying Composed
• Meeting Deadlines
• Attention to Detail
• Planning & Organising
• Minimising Risk

Closing Date: 8th, April 2022