Account Receivable (AR) Clerk - Secure Solution SA - Centurion at G4S

Main Purpose of Position

• To ensure accurate & timeous processing of invoices and payments in compliance to company policies and procedures.
• Regional compliance with Company Finance Policy and procedures applicable to Accounts Receivable relating to Invoicing, Credit notes and Customer Statements
• Timeous and accurate processing of contract and sundry invoicing as per billing schedule or as per upgrade / downgrade / escalation.
• Correct customer information maintained on the financial system.
• Invoices raised by the 15 th of each month for the following period, checked for accuracy and authorized.
• Statements compiled, and delivered together with invoices to customers by not later than the 25 th of each month.
• Timeous and accurate processing of contract and sundry credit notes, delivered together with updated statements to customers.
• Regional compliance with Company Finance Policy and procedures applicable to Accounts Receivable administration
• Retention of signed copies of invoices as proof of delivery.
• Retention of minutes of customer meetings with Operations Manager impacting on Accounts Receivable.
• Correct allocation of payments on the financial system, processing deposits received as per daily bank statements.
• In cooperation with the AR Clerk – National Accounts, identify Regional payments on the National Office daily collection spreadsheet, ensuring correct allocation.

Customer liaison

• Facilitate the collection of overdue payments, contacting all customers identified in arrears of 30 days on the AR Age Analysis on the 5 th working day of each month to establish and resolve reasons for nonpayment.
• Transmit / deliver a 7 day letter of demand to all customers in arrears of 60 days, escalated to Head office as per SOP in all instances that positive responses are not received from customers.

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks.
• Report all safety incidents to the relevant people.
• Discuss all safety incidents on all levels.
• Follow-up on any activities assigned through safety meeting/committee/representative/management.
• Attend safety education and refresher programmes.
• Comply with safety policies and procedures at workplace.
• Distribute safety information as and when required.

THE IDEAL CANDIDATE:
Qualification And Experience 

• Minimum 2 years relevant financial.
• administration/Accounts Receivable experience.

Skills and Attributes

• Computer Literate MS Office (Advanced Excel Required)
• Planning and Coordination
• Delivering great customer service
• Attention to detail
• Team Work
• Excellent Communication (written and verbal)
• Ability to work under pressure
• Understanding the organization’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Excellent communication skills
• Ability to work under pressure
• Self motivated & Independent