Sourcing Manager at RCL Foods

Job description

“RCL FOODS believes in doing more! We are passionate about our commitment to providing more food to more people more often”

Purpose of the Role:

To strategically source, negotiate, manage and evaluate Group contracts within the Ingredients category, ensuring that business needs are met and the best value is negotiated for and received by the Group.
To drive increased contract coverage and spend across the Group within the category and play a key role from strategic project support to strategic procurement programme implementation across the Group.

Minimum Requirements:

• Degree in commerce, management, supply chain management or a related field.
• Minimum of 8 years’ progressive experience within a sourcing or purchasing and commercial management environment
• Ingredients category knowledge, with specific reference to food ingredients experience would be an added advantage.
• Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement, particularly within the operations category.
• Purchasing experience within an FMCG environment would be advantageous.
• Valid Code EB drivers' license.

Key Responsibilities:

• Strategic Sourcing and Category Management:
• Work with cross-functional senior managers to develop and institutionalize a 1-3 year category sourcing and vendor management strategy and translate this into action items for the category team.
• Analyse industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply and exploit emerging opportunities
• Identify strategic suppliers and partners for solutions, products and services.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Assess and report on the specific category and contract spend
• Conduct regular total cost analyses across the category and track performance results in a continuous cycle
• Manage and measure real savings and the drivers of savings / cost changes for the category
• Drive procurement behaviour across the Group.
• Operational Management
• Proactively drive regular engagement with the Business regarding its immediate and longer-term category procurement requirements and the extent to which these are being met.
• Provide national oversight of category inventory management and buying across the Group.
• Develop best practice processes and work with Finance and IT to enhance the ERP set-up
• Ensure appropriate legal and ethical principles are applied in all supplier interactions.
• Resolve vendor or contractor grievances and claims against suppliers.
• Contract and Tender Management
• Participate in the development of specifications for equipment, products, services or substitute materials.
• Manage the tender process for category contracts and ensure legal requirements are met
• Review and approve a comprehensive list of suppliers for bid processes developed by analyzing the industry
• Participate in Group forums and drive decision-making in contracts
• Monitor, measure and deliver on KPI’s in terms of category contracts and service level agreements.
• Implement agreements / contracts by working with cross-functional stakeholders and suppliers to reach agreement on contract terms and conditions and manage the contracts and associated delivery and quality for a complete procurement cycle, ensuring commercial and cost saving benefits are realized
• Technical Expertise
• Advise on best practice to ensure continuous improvement in category contract sourcing and vendor management.
• Constantly review category sourcing processes and performance against KPI’s
• Provide specialised financial and technical product or service input for the determination of budgets and specifications for business units.
• Influence decision-making and find solutions to procurement and contract-related challenges.
• SAP Enablement
• Ensure the SAP master data related to the procurement category is accurate and up to date.
• Ensure all new catalogues and suppliers are promptly loaded on the SAP system.
• Extract and analyse management information relating to spend patterns, vendor performance, database coverage etc. on a monthly basis to inform business decisions
• SHEQ and Sustainability Management
• Complete all necessary documentation relating to ISO 2200 and “Supplier Assessment towards Excellence”.
• Support internal and external audit processes and provide any necessary documentation.
• Ensure that the Business implements all legislative standards and action is taken in areas of non-compliance.
• Ensure contracts and service level agreements support environmental and green practices.
• Influence suppliers’ production processes, technology decisions and policies
• Drive sustainability, risk, compliance and BBBEE objectives.
• Financial Management
• Input into CAPEX documentation taking into account return on investment and sustainability requirements.
• Conduct price tracking and negotiate the best prices for category contracts.
• Vendor Liaison and Performance Management
• Renegotiate, renew and discontinue supplier contracts.
• Identify strategic contracts and maintain key supplier relationships to leverage opportunities for the Group
• Identify approaches to reduce or remove non-value added costs
• Monitor and improve vendor performance and address quality issues
• Drive the efficiencies of all vendors from an ordering, stock holding and delivery costs
• Analyse market and delivery systems to assess present and future material availability.
• Staff Management
• Lead and develop staff within the context of the relevant labour legislation
• Monitor, coach and support staff performance and activity and provide regular feedback
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Champion staff training and development through the utilisation of available training opportunities
• Conduct regular performance appraisals with subordinates.
• Establish sound staff and labour organising and communication structures and systems.