(544) Programme Administrator - CMD at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Coordinate Programme Management Office (PMO) activities such as collating and consolidating PMO monthly reports and organising team events.
• Provide financial management support, not limited to collating and consolidating budget information using approved templates, liaising with vendors and the Management Support Division, and processing the timely payment of invoices.
• Maintain financial spreadsheets to keep track of expenditure versus budgets.
• Provide programme and project administration and support.
• Assist in compiling and maintaining mandatory documentation (e.g. information relating to charters, business cases, project plans and change requests) to ensure compliance in terms of PMO standards and procedures.
• Collate and manage information and reports to ensure that relevant stakeholders are adequately informed of a project’s status. 
• Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the programme/project.
• Maintain a programme/project repository to ensure that information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure that actions are followed up as per the minutes.
• Record, update and maintain lessons learnt, risks, issues, action and decision logs in order to allow the management of risks by the project manager.
• Contain and follow up on programme/project activities in the absence of the programme/project manager to ensure project continuity.
• Provide general administration and support that includes making travel arrangements, providing general administrative support as and when requested in special projects or filling in for other administrators.
• Guide project and controls administrators on divisional and programme/project requirements.
• Ensure continuous improvement by identifying and introducing improvements in programme administration processes.

QUALIFICATIONS

Job requirements 

To be considered for this position, candidates must be in possession of:

• at least a National Higher Certificate in Project Management (NQF 5) or an equivalent qualification; 
• a minimum of five to eight years’ experience in a project administration environment.

Additional requirements include:

• analytical and problem-solving skills;
• learning focus;
• drive for results;
• the ability to work in a team;
• verbal and written communication skills;
• flexibility;
• service and stakeholder focus;
• project management skills;
• project compliance management skills;
• project planning skills;
• project legislation and governance, risk and compliance knowledge and skills; 
• programme administration knowledge and skill; 
• project information management skills;
• project reporting skills; and
• project financial management knowledge and skills.