Operations Associate at Nova Pioneer

Job description

Nova Pioneer is looking for a superstar Operations Associate to ensure the smooth running of everyday process and provide logistical and administrative support to our school-based and central teams. The position will be based at our Paulshof school in Johannesburg, our fourth school to be launched in South Africa,We are looking for a meticulous and self-driven individual who is excited about working in a fast-paced environment. This is an opportunity to create a transformative brand with the future of Africa’s youth at stake.

About The Role

The Operations Associate will support aspects of operational management processes and systems at Nova Pioneer Paulshof. The associate will ensure that support services are provided in an efficient and effective manner so that the school is better equipped to meet the learning and social needs of our students as well as the professional needs of our teams. He/She will report to the Operations Leader and work closely with the Head of School at Paulshof and the Finance team.

This Person Will

• Procure materials and build relationships with suppliers to ensure schools have the necessary materials to deliver high quality results
• Manage day-to-day operations and resolve campus-related issues, concerns, and/or complaints with the support of the Operations Manager
• Work with different teams across the network to forecast needs and acquire supplies, equipment and/or machinery necessary to ensure efficient operations
• Produces regular and ad hoc reports and analysis on activities and programs
• Perform general office administrative and clerical duties
• Reconcile payments and receipts to various parties on time
• Manage all office orders on a regular basis
• Supervise the Facilities Associate
• Provide IT support
• Discuss and prioritize needs with the Head of School
• Manage the Health and Safety Lead person for the school
• Some weekend/after hours work may be needed occasionally

About You

• You have a minimum of 3 years working in an Operations or similar role.
• You have a relevant higher education qualification
• You enjoy working with and collaborating with others
• You pay attention to detail and work with high accuracy
• You are a thoughtful planner with ability to multi-task, take initiative, prioritize effectively, and deliver for multiple stakeholders according to tight deadlines
• Your tasks are well planned and arranged in order of urgency and priority
• You have an ability to communicate effectively with diverse individuals and to handle situations calmly and efficiently
• You are flexible and able to deal with unexpected changes that crop up from time to time
• You are proactive, flexible, and creative problem-solver. You have an ability to identify, analyze, and recommend solutions to problems
• You are open to giving and receiving feedback - you are excited about a culture of “Always Growing”
• You are results driven, you, move fast and take ownership of your work

WORKING AT NOVA PIONEER

Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning. Read more about our culture principles here.