Vacant Job Posts at WWF South Africa

Description
To ensure the smooth day-to-day running of all the transformative finance and selected corporate partnerships in the Sustainable Finance and specific Corporate Partnership programme within the Business Development Unit to ensure that sound financial and administration practices are implemented, recorded, and controlled in addition to aiding the Sustainable Finance Project team as and when required. 

Minimum Requirements

• Diploma in business management / project management or similar
• Minimum of 5 years’ experience in project coordination or project administration
• NetSuite experience an advantage
• Experience in international and domestic travel arrangements

Duties and Responsibilities

Responsibilities: 

• Improve systems, processes, and policies in support of WWF-SA mission – specifically support better management reporting, information flow and management, business process and organisational planning.
• Support the Sustainable Finance Project and specific Corporate Partnership teams with managing and increasing the effectiveness and efficiency of Business Support including Human Resources, Information Technology, Legal and Finance, through coordination and communication between the administrative and finance support together with the Sustainable Finance Project team.
• Assist with overseeing financial systems and controls.

Responsibilities by function 

Financial Management: 

• Managing the day-to-day processing of accounts receivable and payable through coordination with Finance and Business Support and NetSuite.
• Provide financial administration support, e.g.  Assist with processing travel claim forms, processing invoices, obtaining quotes, create purchase orders in NetSuite and liaising with service providers.  
• Maintaining filing system of relevant project expenditure and assist with tracking income and expenditure. 
• Draw monthly Trial balance and Income statements per project fund and provide this to the relevant Programme or Project Managers.

Organisational requirements: 

• Coordination of submissions to Project Administration Team (PAT) meetings, specifically relating to approvals of new projects, project amendments, disbursements contracts and disbursement amendments including time extensions, budget reallocations and cost recoveries for Project team.
• Rotational third spotter for Project Administration Meeting.

Project Coordination: 

• Assist Project team with coordinating income and disbursement agreements and the execution thereof.
• Assist Project team in ensuring they meet their donor reporting by tracking income, report deadlines and notifying them accordingly.
• Assist Project team with creating funding proposals, new grants, and new project numbers in NetSuite.
• Assist Project team with keeping funding proposals, grant and existing project records updated.
• Assist Project team with capturing and maintaining contact records on NetSuite.

Administration: 

• Assist the Project team with day-to-day administration duties.
• Drafting of project disbursement contracts and addendums.
• Drafting of calling of funds as per the income agreement dates and monitoring that income is allocated to the correct project.
• Ensure that electronic & paper filing of signed a) contracts, b) Invoices & payments, c) Reports & d) Correspondence is kept in order and up to date.
• Travel arrangements (national & international) for Project staff and third parties when required.
• Process the Project staff travel and other expenses as well as kilometer claims, following up with finance and keep records thereof.
• Assist the Project team in coordinating meetings, events & workshops with major partners, including distribution of invitations, venue sourcing and booking, finalising dates, travel arrangements, managing RSVP list, arrange catering and any administrative requirements.
• Abide and guide the Project team to follow processes and procedures within the organisation.
• Manage financial administration (invoices, payment tranches etc.) for income, disbursement projects and events.
• Provide backup assistance to the Sustainable Finance Programme Manager and selected Corporate Partnership team members. 
• Update and input CPM data for Project team as and when required.
• Gather information for organizational reporting and auditors as and when required.
• Provide support / training where necessary.

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Description
Responsible for leading the corporate engagement strategy and team to deliver on WWF SA strategic outcomes and funding needs. This position will report directly to the Senior Manager: Corporate Engagement and Environmental Behaviour Change.

Minimum Requirements

• Appropriate graduate tertiary qualification in Sales / Marketing / Sustainability / Commerce / Finance / Economics or similar.
• 5-8 years’ experience in Relationship management / fundraising
• Knowledge and understanding of the components of corporate fundraising, CSR, CSI, BBBEE, Shared Value, Marketing, Corporate Relations, and Sustainability is required.
• Computer literate - good working knowledge of MS Word, Excel, PowerPoint and ability to use databases for recording and reporting.
• Research skills, fundraising skills, knowledge sharing, presentation skills, negotiation and diplomacy skills, which enables an understanding of the corporate and its sector orientation, networking and fundraising at corporate level are required.
• Planning & organising
• Project management
• Ability to network with and influence senior people both internally and externally in order to achieve a pre-defined outcome.
• Ability to work in a networked environment (such as the WWF Network), with a proven capacity to define and defend priorities
• Collaborative spirit and ability to work in team settings across cultures and internally within a diverse institution
• Good interpersonal skills and relationship building
• Enthusiasm, confidence and high EQ
• Passion for conservation

Duties and Responsibilities 

• Give input into the overall fund development for projects and programmes
• Draft specific funding proposals to attract unrestricted and restricted funding:
  • Write up tailored funding proposals;
  • Establish communication channels with programmes and projects;
  • Ensure projects information is up to date;
  • Engage and gain inputs and comments from relevant managers, coordinators and consultants;
  • Edit documents;
  • Get approval and sign off fundraising proposals from relevant Managers.

• Identification and cultivation of prospective business and related Trusts and Foundations:
  • Examine all prospects:
  • Oversee and assist in the identifying and research of potential businesses/Trusts/Foundations to be targeted;
  • Develop and nurture relationships, in association with relevant WWF colleagues, with key stakeholders (Business, Trusts and Foundations) on behalf of the WWF-SA;
  • Monitor WWF project and programme outputs and manage all related fund reporting;
  • Establish regular communication channels with programme and project staff to ensure expedient reporting to donors;
• Liaise readily with the Programme and Conservation teams to better know and represent their funding requirements.
• Be able to make presentations and share all aspects of WWF-SA’s work to Corporates, Trusts and Foundations. 
• Proactively build networks with key decision makers and influencers with prospective funders and existing funders, as well as the wider commercial sector to secure maximum support for WWF-SA.

General 

• Contribute to the development of corporate relationships to maximise value and establish a foundation on which to secure longer-term, fully integrated conservation and transformative partnerships. This will include the Corporate Network, Funding & Donations-in-Kind, Loyalty Programmes, Staff engagement of corporate partners and Licensing.
• Participate in specific events that form part of the WWF Business Development engagements.
• Update and maintain the database of all related fundraising contacts including contact reports and fundraising relationships.
• Provide monthly activity and new business status reports (including income potential) and maintain accurate database records of all approaches to potential/existing supporters.
• Work with the Communications, Business Development, Corporate Partnerships and Individual. Relations teams within WWF to develop and implement fundraising initiatives and campaigns, and look to maximize all initiatives and activities of the Business Development Unit.
• Attend internal fundraising activities, meetings, briefings and working group sessions as required.

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Description
(This is a permanent position based in Newlands, Cape Town)

WWF is the world’s largest and most respected independent conservation organisation, with over 6 million supporters and a global network active in over 100 countries. WWF's mission is to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature, by conserving the world's biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.

WWF South Africa is a national office that is part of the WWF network. We are a local NGO that has worked for 50 years with the aim of inspiring all South Africans to live in harmony with nature, for the benefit of our country and the wellbeing of all our people. WWFs work is for nature, for you.

Our work is challenging and exciting and we love what we do. To join our team, you need to be brilliant at what you do, passionate, results-orientated and have a positive attitude.

Background

The Donor Engagement Specialist plays a key role in the implementation of programmes and day-to-day fundraising operations, in line with organisational plans and objectives. This position has specific responsibilities for the coordination of acquisition, retention and loyalty programmes for WWF SA’s financial supporters. This includes regular givers, occasional donors, legacy pledgers, major donors and retention and acquisition through events.

Specifically, the Donor Engagement Specialist will research, propose, manage and write regular and special communications for donors, and prospects that deliver clear and compelling messages about the opportunities for and impact of philanthropic support for WWF. These communications will include content that can be used online and in print, in cases for support, in customized communications, as talking points, in broader communications and marketing efforts in support of development campaigns.

The position works closely with the Individual Fundraising Manager and the Head of BDU and Marketing who have the responsibility of ensuring the ongoing income from our donors.

The Donor Engagement Specialist will work autonomously in project-managing identified donor campaigns and will work closely with the Individual Relations Manager in developing new acquisition and retention-based initiatives, before taking ownership of their ongoing monitoring, maintenance and further development. This role will also assist in the analysis and monitoring of our donor base to ensure quality loyalty and retention programmes. This position reports directly to the Individual Fundraising Manager. 

Minimum Requirements

• Qualification in Marketing
• 5-10 years experience in marketing/ fundraising/ similar role.
• Understanding of CRM systems
• Understanding of digital marketing
• Trustworthy
• Reliable
• Passionate about WWF
• Innovative

Duties and Responsibilities

• Drive messaging, content and execution of assigned development communications projects, including producing print mailers and e-communications for donors highlighting impactful stories, accolades and donations received
• Develop and maintain stakeholder communications via social media and newsletters, creating promotional assets as necessary;
• Develop supporter journeys that build the donor’s understanding of our work and inspire them to remain loyal and increase their value.
• Communications planning and implementation support (including assisting with briefing and directing agencies where appropriate) across a range of channels.
• Build a solid understanding of our donors using data and research to build insight, define different segments and tailor communications accordingly.
• Managing donor information on CRM or ERP systems
• Ensure that good stewardship and donor delight are at the forefront of everything that we do, from the first interaction with the donor onwards, by working closely with the Individual Relations Manager to deliver a robust welcome and loyalty plan
• Overseeing the import of financial data from various donation sites into Netsuite.
• Support the Individual Relations Manager in developing the overall strategy and plan for donor care and retention in conjunction with broader fundraising plans
• Assisting in the management of the design, production and distribution of donor care materials including the various campaigns throughout the year
• Work with the Individual Relations Manager to develop an annual test strategy for the continuous refinement and improvement of donor retention interventions and donor cultivation
• Manage and monitor all welcome and thank you processes and materials for financial supporters utilising the most cost effective and appropriate channels
• Work with the Individual Relations Manager in rolling out a loyalty campaign
• Assisting in developing curated events for financial supporters and donors
• Work with Individual Relations Manager to retain once-off donors and encourage migration to monthly donations or major donations
• Assist Individual Relations Manager with monitoring of budgets and expenditure
• Monitor, report and analyse attrition rates with the Individual Relations Manager
• Work with the Data Analyst to conduct retention and attrition analysis to identify successful strategies and opportunities for improved retention communications
• Monitor data integrity strategy to ensure all opportunities are used to capture up-to-date, relevant and accurate information about supporters
• Implement the bequest/ legacy strategy, from bequest communications to personalised stewardship of current and potential pledgers, through to estate administration
• Enhance the delivery of the WWF legacy strategy and growth plans
• Ensure that legacy fundraising is promoted effectively to the WWF’s target market, leads are cultivated and supporters are retained over time.

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Description

• To ensure the smooth day-to-day running of the Climate Change Portfolio within Environmental Programme Unit.  Implement, record and control sound financial and administration practices; and aid the Project team as and where required. 

Minimum Requirements

• ND in Business Administration /Secretarial / PA
• 5 to 8 years Senior Administrative and PA experience incorporating: financial administrative skills, project coordination skills, organising and planning skills, local and international travel experience.
• Proven experience in implementing and improving administrative processes and systems.

Duties and Responsibilities 

• Improve systems, processes and policies in support of WWF-SA mission – specifically support better management reporting, information flow and management, business process and organisational planning.
• Support Project team with managing and increasing the effectiveness and efficiency of Business Support (HR, IT, Legal and Finance), through coordination and communication between support and Project team.
• Oversee financial systems and controls.

Responsibilities by function 

Financial Management: 

• Managing the day to day processing of accounts receivable and payable through coordination with Finance and Business Support and NetSuite.
• Provide financial administration support, e.g.  Assist with processing travel claim forms, processing invoices, obtaining quotes, create purchase orders in NetSuite and liaising with service providers.  
• Maintaining filing system of relevant project expenditure and assist with tracking income and expenditure. 
• Draw monthly Trial balance and Income statements per project fund and provide this to the relevant Programme or Project Managers.

Organisational requirements: 

• Coordination of submissions through the Project Approval Process namely Design & Planning, Endorsement and Project Administration Team (PAT) meetings, specifically relating to approvals of new projects, project amendments, disbursements contracts and disbursement amendments including time extensions, budget reallocations and cost recoveries for Project team.
• Rotational third spotter for Project Administration Meeting.  Assist with drafting the PAT minutes and agenda on a rotational basis (once or twice a year).

Project Coordination: 

• Assist Project team with coordinating income and disbursement agreements and the execution thereof.
• Assist Project team in ensuring they meet their donor reporting by tracking income, report deadlines and notifying them accordingly.
• Assist Project team with creating funding proposals, new grants, and new project numbers in NetSuite.
• Assist Project team with keeping funding proposals, grant and existing project records updated.
• Assist Project team with capturing and maintaining contact records on NetSuite.

Administration: 

• Assist the Project team with day to day administration duties.
• Drafting of project disbursement contracts and addendums.
• Drafting of calling of funds as per the income agreement dates and monitoring that income is allocated to the correct project.
• Ensure that electronic & paper filing of signed a) contracts, b) Invoices & payments, c) Reports & d) Correspondence is kept in order and up to date.
• Travel arrangements (national & international) for Project staff and third parties when required.
• Process the Project staff travel and other expenses as well as kilometer claims, following up with finance and keep records thereof.
• Assist the Project team in coordinating meetings, events & workshops with major partners, including distribution of invitations, venue sourcing and booking, finalising dates, travel arrangements, managing RSVP list, arrange catering and any administrative requirements.
• Abide and guide the Project team to follow processes and procedures within the organisation.
• Manage financial administration (invoices, payment tranches etc.) for income, disbursement projects and events.
• Provide backup assistance to the Project & Administration Manager – Environmental Outcomes as and when required.
• Provide backup assistance to the Programme Coordinator supporting Climate and Circular Economy Portfolios. 
• Update and input CPM data for Project team as and when required.
• Gather information for organizational reporting and auditors as and when required.
• Provide support / training where necessary.