Jobs at Energy Capital & Power

Job Description

• Assist in the planning and execution of events, including conferences, exhibitions, and trade shows.
• Help with the scheduling and coordination of event timelines and logistics.
• Communicate with vendors, venues, and suppliers to coordinate event logistics.
• Assist in negotiating contracts and managing vendor relationships.
• Support the marketing team in creating promotional materials and campaigns for upcoming events.
• Help manage social media accounts and promote events through various channels.
• Assist with the registration process, including managing attendee databases and responding to inquiries.
• Prepare and distribute badges, tickets, and other registration materials.
• Provide on-site support during events, including setting up booths, managing registration desks, and assisting attendees.
• Handle troubleshooting and resolve any issues that arise during the event.
• Help with the creation and management of event content, including presentations, programs, and speaker materials.
• Assist speakers and presenters with their needs and ensure they have the necessary resources.
• Perform various administrative tasks such as data entry, filing, and managing communication.
• Assist with the preparation of event reports and post-event evaluations.
• Engage with attendees, sponsors, and exhibitors to build and maintain relationships.
• Collect feedback and suggestions from participants to improve future events.
• Assist in the setup and breakdown of event spaces, including arranging furniture, setting up equipment, and ensuring everything is in place.
• Manage the inventory of event supplies and materials.
• Help track event budgets and expenses, ensuring costs are within the allocated budget.
• Assist in the preparation of financial reports related to event expenditures.

Qualifications

• Matriculation 
• Studied/studying towards Events Management and/or PR diploma/degree
• Communication Skills: Strong verbal and written communication skills to interact with clients, vendors, and attendees.
• Organizational Skills: Excellent organizational abilities to manage multiple tasks and deadlines.
• Attention to Detail: Keen attention to detail to ensure all aspects of the event are well-coordinated.
• Team Player: Ability to work effectively as part of a team and support various departments.
• Adaptability: Flexibility to adapt to changing circumstances and handle unexpected challenges.
• Customer Service: Strong customer service skills to assist attendees and address their needs.
• Tech Savvy: Proficiency with event management software, social media platforms, and office applications.
• Problem-Solving Skills: Ability to troubleshoot issues and provide solutions quickly.

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Job Description

• Preparing speaking invitation letters (team can then send them out from their own emails)
• Collecting photos and bios from speakers as they come on board
• Liaising with marketing and IT (and content) to get them uploaded on the website and speaker cards made (and content pieces written where necessary)
• Assembling the speaker / chairperson manual/logistics briefing document
• Amending the agendas with any changes (word doc, website, app etc)
• Co-ordinating the introduction of panellists and moderators
• Inputting contacts on Hubspot and creating deals/speaker confirmations

Qualifications

• Have or working towards a Diploma/Degree in Business, Communications and/or Law would be advantageous
• Based in Cape Town

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Job Description

• Assisting with Market Research: Conducting market research to identify potential customers, market trends, and competitors. Analyzing data and presenting findings to the marketing team.
• Content Creation: Assisting in creating content for various marketing channels such as social media, blog posts, newsletters, and website content. This could involve writing, editing, and proofreading content.
• Social Media Management: Helping manage social media accounts by creating and scheduling posts, monitoring engagement, and analyzing performance metrics.
• Campaign Support: Assisting in the development and execution of marketing campaigns, including coordinating with vendors, tracking campaign performance, and providing support for promotional activities.
• Email Marketing: Supporting email marketing efforts by assisting in the creation of email campaigns, managing subscriber lists, and analyzing email performance metrics
• Graphic Design: Assisting in creating visual assets for marketing materials such as flyers, banners, social media graphics, and presentations using tools like Adobe Creative Suite or Canva
• Event Support: Providing support for marketing events and activities, including logistics coordination, promotional material preparation, and on-site assistance during event

Qualifications

• Studied or studying towards a relevant diploma or degree in Marketing, or a related field.