Job Vacancies at Aspen Pharma Group

Description

• Monitor, maintain and repair electrical equipment and infrastructure adhering to GMP and safety requirements.
• Plan and implement preventative and corrective maintenance to ensure optimal efficiency to meet planned production.
• Manage electrical infrastructure and legal compliance in area.
• Responsible for own tools and availability of spare parts in area of support.

Requirements

Planning and Operational Support

• Act as a technical/ subject matter resource.
• Facilitate implementation of current processes.
• Identify gaps in processes and procedures and provide input into changes or improvements to processes, tools, and techniques.
• Train staff on SOPs and maintenance of equipment / machinery. 

Electronics Engineering

• Perform planned preventative maintenance and inspections according to maintenance plan, job cards, and SOP.
• Repair electronics/automation breakdowns according to job cards and SOP.
• Troubleshoot electronic breakdowns to diagnose cause of breakdowns and minimise machine downtime.
• Perform root cause analysis to identify cause of electronic failures and quality deficiencies to minimise machine downtime.
• Prepare CAPA plans for review and implement once approved to address electronics/automation failures.
• Isolate, remove and replace defective components.
• Complete and submit work requisitions with work performed.
• Maintain workshop, tools, and assets to standards.
• Determine and request required parts, materials, and special equipment to maintain electrical/electronic infrastructure.
• Install, test, and validate electronics and automation infrastructure to ensure equipment operates efficiently.
• Monitor and meet % downtime reduction targets.
• Carry out planned calibration inspections and tasks as per internal audit schedule.
• Ensure that equipment and machinery is checked and calibrated for purpose.

Reporting and recordkeeping

• Gather information required for reporting.
• Complete and consolidate standard documents.
• Document and file data according to SOPs and regulation.
• Update and maintain records and systems.
• Retrieve supporting documentation and records to facilitate and support query resolution.

Skills Required

Background/experience

• N6 or equivalent NQF level certificate (e.g., Electronic or Electrical.
• Engineering) with 2 to 4 years’ Production / Engineering experience related to mechanical and electric repair and maintenance on calibration equipment.
• Knowledge of PC, PLC controlled systems & instrument calibration.
• Knowledge of computerised maintenance systems (SAP) would be an advantage.

 Specific job skills

• Comprehensive knowledge of pharmaceutical manufacturing, standards, and compliance requirements.
• Ability to interpret and implement policies, processes, and objectives.
• Physically capable of lifting/ moving heavy equipment.

 Competencies

• Information Gathering
• Interrogating Information
• Pragmatic Action
• Meeting Deadlines
• Finalising Outputs
• Maintaining Accuracy

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Overview 

• Monitor manufacturing compliance to GMP and statutory requirements
• Monitor adherence to guidelines, procedures and document controls
• Manage Production Pharmacists and PMA’s
• Deliver expected value stream targets as per business requirements
• Facility GMP compliance
• Team and process development

Requirements

Requirements

Background/experience

• BPharm Degree
• 1-3 years’ related work experience
• Pharmaceutical manufacturing experience

Specific job skills

• Comprehensive knowledge of pharmaceutical manufacturing, standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives

Competencies

• Leadership
• Managing complex task and integration of multiple variables
• Interrogating information
• Meeting deadlines
• Finalising output
• Taking action

Accountability & Decision Rights

• Work on assignments of moderate - large size, scope, diversity and/ or complexity
• Able to work without supervision and achieve target objectives
• Seek guidance when needed; escalate only when required

Independent decisions relating to:

• Team work methods, occasionally in ambiguous situations, guided by precedent, previous experience, business priorities and known professional guidelines/ compliance requirements
• Interpretation of policies, standards, requirements and approaches
• Setting of work priorities for self and team

Responsibilities

Staff development

• Train new Pharmacists and PMAs on SOPs in transition period
• Ensure pharmaceutical and supervisory team training is compliant
• Oversee staff professional development to ensure team value add is realized
• Facilitate training sessions as required
• Mentorship and guidance to pharmaceutical teams

Product release management

• Facilitate end to end product release process withing production department
• Deviation management and adherence to daily, weekly targets
• Raise deviations, complete forms and investigations as required and implement corrective action
• Facilitate incident review process
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution
• Ensure deviation owner allocation and re-allocation in accordance to priorities
• Ensure CAPA actions are implemented (deviations, CAPAs, Change controls)

Process and system improvements

• Continuously review process impacting manufacturing and release to identify and implement optimization measures to improve efficiency and effectiveness
• Manage, review and approve change control programs and deviations/
• concessions comply to standards and specifications
• Optimise processes and identify gaps in policies/ procedures
• Drive CAPA investigations in area of focus
• Implement and maintain KPIs and trackers supporting business objectives

Planning

• Plan and prioritise own and team daily, weekly and monthly activities
• Determine, request and use resources/ assets optimally
• Align activities with business and customer product release priorities

Stakeholder management

• Key interface between production and support departments with main interface being with the QA department
• Customer interface as needed to share information, feedback on open items, retrieve guidance and facilitate priorities

GMP Compliance

• Facilitate and support audit management
• Enforce and control area compliance (personnel, documentation, process, product)
• Ensure production process adherence to standards and specifications
• Enable teams and process to achieve documentation and deviation right first time targets

Closing Date: 20 June 2023

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Objective:

The Data Engineer will play a crucial role in designing, building, and maintaining our data infrastructure and systems. The Data Engineer will be responsible for understanding business requirements, knowledge of current and future state architecture on data platform design and business capabilities, knowledge of enterprise data standards and deep data expertise in data modeling, ETL Processes, database management and data integration to design data architecture solutions that can be implemented in a cost-effective manner while ensuring data quality, reliability, and security.  

KEY RESPONSIBILITIES

Data Infrastructure Design and Development:

• Design, develop, and maintain scalable and cost-effective data infrastructure on Azure cloud, considering budgeting techniques, to support data processing, storage, and analysis.
• Collaborate with cross-functional teams to understand data requirements and translate them into technical solutions that align with budgetary constraints.
• Implement best practices for data engineering, including data modelling, schema design, and performance optimization while optimising costs.

Data Integration and ETL:

• Develop and implement robust Extract, Transform, Load (ETL) processes to integrate data from various sources into the data infrastructure.
• Ensure data integrity, accuracy, and consistency throughout the ETL pipeline.
• Monitor and troubleshoot data integration processes to identify and resolve any issues or anomalies.

Database Management and Optimization:

• Administer and manage databases on Azure SQL Database, implementing cost-effective database management techniques such as resource utilization optimization and query optimization.
• Ensure data security, privacy, and compliance with relevant regulations.
• Implement and maintain backup, recovery, and disaster recovery strategies for critical data assets.

Data Quality and Governance:

• Develop and implement data quality frameworks, processes, and standards.
• Collaborate with data scientists, analysts, and business stakeholders to define data quality metrics and monitor data quality over time.
• Work with the data governance team to ensure compliance with data governance policies and procedures.

Azure Cloud Services:

• Leverage Azure cloud services to build scalable and cost-effective data solutions.
• Implement data pipelines using Azure Data Factory or SSIS.
• Utilize Azure security features and practices to ensure data protection and compliance.

Collaboration and Documentation:

• Collaborate with cross-functional teams, including business, analysts, and software engineers, to understand data requirements and deliver optimal data solutions.
• Document data engineering processes, system architecture, and technical specifications.
• Provide technical guidance and mentorship to junior data engineers or analysts as needed.

Requirements

SKILLS AND ATTRIBUTES

• Quick learner and self-starter with superior problem-solving abilities and time management skills.
• Strong organizational skills and ability to multi-task in a past-paced, dynamic environment.
• Excellent problem-solving, analytical, and communication skills.
• Ability to work collaboratively in a cross-functional team environment.
• Strong interpersonal and entrepreneurial skills to allow for mutual understanding of business needs and development of cooperative solutions.
• In-depth knowledge of data modelling, data warehousing, and ETL processes.
• Attention to detail.
• Responsibility and Accountability.
• Innovation.
• Flexibility and tolerance for ambiguity.

KNOWLEDGE

• Extensive knowledge of SQL and Azure Cloud Services
• Advanced knowledge of Microsoft Office products, PowerPoint and Word and a master level of knowledge in Excel
• Strong programming skills in languages such as SQL, Python, or similar
• Extensive knowledge of Master Data Governance
• Knowledge of business applications and related tools, for example, SAP, Supply Chain applications, advantageous
• Knowledge of data governance principles and compliance regulations
• System analysis and design
• Data Science

EDUCATION & EXPERIENCE

• Matric
• Minimum qualification: Bachelor’s Degree in Computer Science, Data Informatics, Information Technology, or any other related degree
• 5+ year SQL experience
• 3-5 years’ experience in Pharmaceutical/Life Sciences industry
• Experience working with and understanding SAP data.
• Experience with BI tools supporting the ETL process/data integration and visualisation e.g., SSIS/SQL/Qlik/Tableau/Power BI
• Supply Chain experience

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JOB PURPOSE: 

To assist the Group Financial Manager - Holdings in managing the financial processes. This will be achieved by driving the Aspen values: Excellence, Commitment, Teamwork, Innovation and engaging and building partnerships with the finance team and business partners.

KEY PERFORMANCE AREAS:

Financial management and Administration

CREDITORS 

• Capturing of the following timeously with supporting documentation and ensure that it has been approved in line with the Framework:
• Supplier invoices
• Expense claims
• Travel invoices
• Creditor’s reconciliations
• Preparation and payment of monthly creditor reconciliations within agreed payment terms
• All queries are followed up & resolved in the shortest possible timeframe
• Payments
• Paying of all creditors inclusive of travel suppliers
• Selecting supplier reconciliations for payment
• Selecting expense claims for payment
• Obtaining relevant signatory reviews
• Loading onto SAP/FNB
• Ensuring that payments are made and released with no delays
• Attending to supplier/EA queries
• Suppliers/EA’s are updated as to the progress of their payments

FOREIGN PAYMENTS

• Loading and vetting of all Inwards and Outward payments onto E-forex
• Loading of vendors on the e-forex platform
• Receipting of inward payments
• Obtaining relevant signatory reviews
• Timeous submission to the bank
• Ensure all BOP related transactions are processed

 CREDIT CARDS

• Timeous processing of all credit card transactions in respect of the various cardholders
• Consult with the FNB credit card division on a quarterly basis to ensure that contact details for the cardholders are always up to date
• Ensure that credit cards are obtained for new qualifying employees
• Ensure that credit cards are returned and closed for all terminated qualifying employees
• Required form to be completed for new and returned cards inclusive of renewed cards

PETTY CASH

• Full Petty Cash procedure for both local and foreign cash including reconciliation of the physical cash to the GL

COMPLETION OF GENERAL LEDGER RECONCILIATIONS

• Petty Cash
• Balancing of the creditors sub-ledger to the creditors general ledger
• Other adhoc recons
• Generation of our cash position and liquidity forecast
• Preparation of relevant monthly tax schedules
• Preparation & processing of forex transfers utilizing the services of Bidvest Bank
• Preparation of quarterly BBBEE analysis
• Preparation of month end accruals
• GRNI – ensuring that no purchase orders older than 2 months to exist in GRINYA
• Monitoring of ‘payments durban’ inclusive of certain checks being done prior to handing over to creditors

 ADHOC

• Assistance with projects as they arise
• Sort out queries as they arise
• Answer any questions and queries of external auditors re: year end
• Assist with putting processes in place to clear all audit issues

Requirements

EDUCATIONAL QUALIFICATIONS & EXPERIENCE

• Degree/Diploma in Accounting or relevant qualification 
• Accounting Degree/Diploma
• 5-7 Years’ Experience in a relevant environment
• Previous experience within an SAP environment is preferable

WORK-SPECIFIC SKILLS & EXPOSURE

• Previous experience in the pharmaceutical or similar industry is very desirable
• Experience in implementing financial controls
• Experience in implementing new systems

SKILLS AND ATTRIBUTES

• Must have excellent communication skills and have the ability to communicate professionally on financial issues
• Mature, resilient, assertive and someone with unquestionable integrity
• Highly numerical with great attention to detail and deadline driven
• Ability to interact with all levels of staff
• Able to work under pressure – a calm, organized approach and ability to prioritize
• A self-starter with a high degree of analytical rigor
• Excellent time management
• Excel Knowledge
• Ability to work overtime during critical periods

KNOWLEDGE

• Excellent understanding of Tax legislation; IFRS; variance analysis; technical & economic knowledge of forecasting and planning systems
• Sound experience in financial management
• Computer literate – Advanced in MS Excel, MS Word and a fully integrated computer system e.g. ORACLE, Baan, SAP, Management Information systems etc
• Knowledge of pharmaceutical business

ASPEN COMPETENCIES

Business

• Results orientated
• Planning and organisational skills
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Leadership
• Teamwork
• Problem-solving and good judgment
• Responsibility & Accountability

People

• Team player
• Value people
• Cross-cultural skills
• Team management
• Perseverance and tenacity
• Writing skills
• Presentation skills
• Leadership
• Credibility
• Pragmatic

Self

• Passion
• Curiosity / learning agility
• High standards
• Technical / professional knowledge
• Industry knowledge
• Personal responsibility
• Honesty
• Ethical conduct

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Description

This one-year internship programme at our Gqeberha manufacturing site will provide candidates with an opportunity to complete the required practical learning component of their qualifications, and gain workplace experience, knowledge and skills related Chemical laboratory in the pharmaceutical industry.

Requirements

• Bachelor of Science major in Chemistry
• National diploma in Chemistry

Closing Date: 22 June 2023

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Objective: To promote and generate sales on key product portfolios to pharmacies on both ethical and generic ranges. In addition to mentioned objective, the position will also be responsible for building and maintaining strong business relationships with pharmacy decision makers, in order to drive net sales revenue.

KEY RESPONSIBILITIES

• Achieve and exceed set sales targets and market share objectives.
• Effective implementation of sales and marketing strategies.
• Effective management of the regional territory by means of planning, territory analysis, customer targeting and call coverage of identified customer base.
• Establishment of positive relationships (mutual trust and respect) with customers and other stakeholders.
• Manage key customer sales and effective relationship management.
• Providing ongoing customer support.
• Add value to an entrepreneurial climate.
• Effective territory expense management and control.
• Active engagement with team members & piers in order to build an exciting and high-performance team and company culture.

Requirements

SKILLS AND KNOWLEDGE

• Product knowledge on both Aspen and competitor products.
• Effective territory management.
• Knowledge of basic financial calculation i.e., Gross Margins, mark-ups.
• Analysing of Aspen in house data and external data sources.
• Strong ability to effectively communicate with both internal and external customers.
• Administration skills – ability to comply with the required administration standards associated with this position.
• Ability to work under pressure, to set priorities and to demonstrate time management skills.
• Creativity and flexibility – the ability to work in a changing environment and to adapt to different situations.

EDUCATION & EXPERIENCE

• Matric qualification.
• Tertiary qualification would be advantageous.
• 1-2 years proven sales track record is essential.
• Previous basket experience/exposure would be an advantage.
• Valid driver’s license and own vehicle.
• Existing relationships with key customers in the territory would be advantageous. 

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Overview

• Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, andprocess sales orders

Requirements
Responsibilities :

Documentation, reporting & record keeping

• Complete goods receipt notes and carry out material verification
• Generate sales orders
• Generate picking lists, packing list, load plans, sales invoices and de-shroud notices
• Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items
• Book the goods into the ERP System
• Send Stores receipt note and purchase orders to Finance and the Lab 
• Assist in gathering the information required for reporting in department or area of technical expertise
• Compile detailed and standardised reports and consolidate documents
• Retrieve supporting documentation and records to facilitate and support query resolution

Investigating

• Prioritise issues and orders
• Determine the cause of damaged goods
• Escalate unknown causes to the superior
• Track down mislabelled products, and correct the labelling thereof

General office support/ Administrative support

• Coordinate project and office services
• Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development,     complex report preparation, content development, meeting planning and advanced research)

 Plan & process

• Coordinate and provide input into work activities and priorities
• Monitor adherence to schedules
• Provide recommendations to management on improvement in processes
• Provide guidance to and/ or assists others with work activities
• Check own work Stakeholder relations
• Communicate with internal stakeholders to achieve work objectives and to maintain relationships
• Communicate with employees and management, to assist and convey information

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Description

• Perform sampling, labelling, and inspection of material. Perform routine testing. Maintain good housekeeping.

Responsibilities

Planning and Operational Support

• Act as a technical/subject matter resource
• Facilitate implementation of current processes
• Identify gaps in current policies and procedures.
• Provide input into changes or improvements to processes, tools and techniques.

 Test Preparation

• Handle materials in sampling areas according to SOPs
• Maintain good housekeeping in sampling areas.
• Prepare reagents and solutions when required.
• Prepare lab according to SOPs.
• Prepare and maintain equipment, PPE, and facilities.
• Sample materials for testing according to SOPs and sampling plans
• Analyse samples to ensure compliance with specification.
• Report any non-conformances/ compromised samples.
• Document released test samples for customer consumption.
• Label and release sampling material according to SOPs

QC Lab Testing

• Perform routine testing on equipment according to SOPs.

  Stability Testing

• Perform routine stability tests according to SOPs.

  Water Testing

• Perform daily and weekly water testing according to SOPs.

  Package Testing

• Perform routine package testing according to SOPs.
• Examine labelling/ artwork and identify mislabeling/ breaches, report discrepancies.

 Reporting and Record-Keeping

• Document and file data according to SOPs and regulation
• Update records and systems as required.
• Record and report results; OOSs to be reported to supervisor.

Requirements

Background/experience

• Grade 12 with Mathematics and preferably Physical Science or Biological Sciences
• 1-3 years laboratory experience

 Specific job skills

• Comprehensive understanding of pharmaceutical testing methods, laboratory processes and procedures
• Good Laboratory Practice
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes, and objectives.

 Competencies

• Information Gathering
• Interrogating Information
• Maintaining Accuracy
• Following Procedures