Job Opportunities at The Coca-Cola Company

KEY OUTPUTS;

• Conduct and recorde visual quality control tests.
• Conduct and recorde physical quality control tests.
• Inspect raw materials.
• Complete and issue reports.
• Maintain safe and clean work area.
• Manage own development and performance.
• Report non-conformances and negative trends

KNOWLEDGE;

• Computer knowledge.
• Quality control practices and principles.
• Manufacturing principles and processes.
• Product handling and knowledge.
• SHE policies and procedures.
• Basic statistical knowledge Skills.

COMPETENCIES;

• Conceptualization.
• Evaluating.
• Customer orientation.
• Memory.
• Persevering.
• Calculations.
• Participative management.
• Perception & Judgement.
• Advanced linguistic proficiency

Skills, Experience & Education;    

• Matric with maths and science.
• Completed a 3 year tertiary qualification (BSC Microbiology, ND Food Technology or ND Biotechnology).
• 2 years quality control experience in a FMCG environment especially microbiology experience

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Key Duties & Responsibilities:    

• Execute the despatching of all Primary and Secondary distribution shipments such that their respective departure times are met,
• Ensure Secondary distribution shipments are received accurately in terms of submission of required documentation & hand held terminal (HHT),
• Execute the accurate system-receipting of Primary distribution shipments while the correct submission of required documentation,
• Coordinate the on-time resolution of all variances in either receipting or dispatching of PD & SD vehicles
• Manage hardware in terms of HHT’s and related equipment are functional and checked in accordance with the asset care policy,
• Execute the receipting/dispatching of vehicles within the standard turnaround time for the depot,
• Coordinate that documents are submitted by drivers within the defined standards and that all documents are controlled accordingly for reconciliation and filing purposes,
• Ensure deviations are recorded accurately while utilizing the standardized format such that resolution is possible,
• Execute production issues and receipts on SAP on time and accurately,
• Execute all external bottler transactions accurately & invoice accordingly

Stock Reconciliation:

• Execute the reconciliation of all inventory movements daily: Primary Distribution, Secondary Distribution, 3rd party issues and receipts, Production issues and receipts,
• Process daily write up’s / write downs, including breakages and salvages, trade replacements, and container destruction,
• Perform daily stock counting process
• Ensure compliance to all stock processes in line with the national SOP’s,
• Care for assets as per standard operational practices,
• Ensure system transactions are accurate & timeous,
• Control & store documents in accordance with company policy,
• Clear daily controls on time and in the appropriate manner

Settlement:

• Ensure immediate settlement of all Drivers and accuracy of the SAP system in terms of elimination / resolution of errors,
• Complete route settlement accurately and process route settlement corrections where required,
• Maintain a route settlement correction register and ensure an acknowledgement of debt is in place for relevant unexplained Driver shortages or missing POD’s,
• Provide credit notes / invoices to Distribution to obtain customer signatures on route settlement correction billing documents,
• Ensure all customer POD requirements are met and maintain a missing and unsigned invoice register for any non-compliance,
• Process and resolve customer queries daily to enable accurate customer accounts,
• Complete system transactions accurately and on time

Chep pallet management:

• Manage the daily call off of required Chep pallets to meet operational requirements whilst meeting required holding days on Chep
• Accurately capture issues and receipts to and from Chep
• Execute the Portfolio Plus to SAP reconciliation en ensure the effective resolution of differences and queries
• Communicate customer trade balances with the aim to minimise pallet holding days

Skills, Experience & Education:  

 Knowledge:

• Warehouse Processes and understanding of inter-relationships between processes
• Settlement Processes
• Stock Processes and all SOP’s
• Asset Care
• Proof of Delivery requirements
• Extensive systems knowledge (SAP)
• Understanding of key performance indicators within the Warehouse
• Understanding of key performance indicators within Distribution that are impacted by the Warehouse

Skills:

• Application of knowledge areas
• Communicate effectively with Team leader and within team
• Communicate effectively with Drivers and the Distribution team

Education:

• Minimum Grade 12 with maths and science an added advantage
• Preferably studying towards a logistics or Transport Degree
• Minimum of 2 years relevant experience in Logistics
• Computer literate
• SAP and Excel experience with be an advantage

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Key Duties & Responsibilities:  

•  Execute delivery plans
• Achieve distribution standards
• Control shortages
• Optimize customer service
• Control budgets
• Process immediate invoices
• Optimize distribution performance
• Maintain safe, healthy and risk free working environment
• Manage human resources
• Optimize team performance
• Work in teams
• Manage owner drivers
• Perform administrative duties

Skills, Experience & Education:  

 Qualifications;

• Minimum requirement: B Comm. Degree/Diploma or equivalent recognized qualification in transport or transport Logistics

Experience;

• Minimum requirement: At least two years’ experience in an Operations or Warehousing environment
• Advanced PC skills (MS Word, MS Excel, MS PowerPoint, SAP, SAPHR.)
• At least Code 08 Driver's License.
• Understanding and knowledge of CCBSA distribution systems is advantageous

Key Competencies

Knowledge:

• Good understanding of Road Transport and related legislation and NOSA.

Skills:

• Excellent communication skills
• Sound negotiation skills
• Strong analytical and organizational skill

Attributes/Attitudes:

• Self-starter with high energy levels
• Dynamic and highly motivated
• Sound business acumen
• Initiative and drive

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Key Duties & Responsibilities:    

• Ensure all trucks/trailers are loaded on time & in full according to the issued plan.
• Ensure stock, crates & pallets are managed within model stock guidelines.
• Ensure stock is removed from the production lines by forklift operators such that there are no disruptions to production due to forklift availability.
• Ensure loads are picked on time & accurately.
• Ensure housekeeping standards are maintained.
• Ensure disciplined, constant process compliance.
• Maintain & improve operational efficiency standards.
• Rigorous management & control of cost within defined parameters.
• Assets managed effectively.
• People Management.
• Waste Eliminated

Skills, Experience & Education;    

Knowledge;

• Warehouse processes.
• Warehouse performance measures insight.
• People management.

Attributes/Attitudes;

• Planning and organizing skills.
• Well-developed interpersonal skills.
• Informed and sound decisions making capability.
• Strong ownership of operational area & acceptance of accountability.
• Leadership capability.
• Strong self-management practices

Qualifications & Experience:

• A minimum of a B Comm. Degree or equivalent recognised qualification in Logistics would be an added advantage.
• Membership of professional supply chain or procurement bodies would be advantageous.
• 3– 5 Years supply chain or purchasing experience in and FMCG environment.
• Advanced PC skills (MS Excel, SAP, SAPHR.
• Experience in managing a team (2 years).
• At least 3 to 5 years’ experience in Logistics, Warehouse.

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Key Duties & Responsibilities:    

• De-nested/ de-palletized crates
• Filled crates
• Palletized crates
• Secured crates
• Bottles removed from crate
• Cleaned and sanitized crates
• Balanced production line
• Transported bottles
• Clean bottles
• Decapped bottles
• Sorted bottles
• Inspected Bottles
• Blended product
• Filled and capped bottles
• Inspected full bottles
• Labelled bottles
• Date coded bottles
• Conveyed bottles, crate and pallet
• Completed quality control tests
• Transferred product/pallets
• Maintained safe, healthy and environmentally friendly work area
• Solved situational problems
• Maintained and repaired machines
• Completed data sheets
• Developed and achieved team goals
• Managed personal development and performance
• Skills, Experience & Education    Knowledge:
• Bottling processes and procedures
• Safety and housekeeping standards
• Quality tests and specifications
• Food handling practices

Attributes:

• Application of knowledge
• Forklift operation
• Team participation
• Assembling (Advanced)
• Evaluating
• Customer orientation
• Analytical thinking
• Hand-eye coordination
• Calculations
• Persevering
• Conceptualization
• Technical Matric (Maths and Physical Science) plus one year production and technical experience
• Valid Forklift license
• FMCG production experience advantageous

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Key Duties & Responsibilities:    

• Coordinate and Manage Hygiene Services and/or Activities
• Develop a 1–3-month pest control, waste, hygiene, and canteen monitoring work plan.
• Coordinate and manage activities related to pest control, hygiene, garden, waste, and canteen contracts at site level to ensure service delivery meets business requirements.
• Support procurement during Request for Proposal (RFP) process, during the tender process, with scoping of work and site visits to enable vendor selection.
• Ensure material availability for pest control, waste, hygiene, and canteen service providers.
• Manage material budgets for Third party contracts.
• Oversee and ensure equipment maintenance is performed by contractors as per schedule.
• Coordinate waste management services to ensure appropriate waste removal, including the sorting of recyclable materials from point of source generation and the removal of separated waste to a central point.
• Manage canteen housekeeping by ensuring appropriate cleaning resources and services are allocated.
• Compile and Provide Monthly Reporting  
• Provide monthly pest control, waste and recycling reporting to the business and gather information to improve pest control.
• Provide monthly Good Manufacturing Practice report to ensure business is aligned on status of adherence to relevant standards.
• Provide monthly reports on canteen performance.
• Drive and Ensure Adherence to relevant Health and Safety Standards
• Adopt measures to ensure compliance to relevant CCBSA cleaning standards (e.g., HACCP, ISO 9001, ISO 22000, ISO 14001).
• Provide cleaning standards and cleaning schedules and maintain records (this includes ensuring that the Canteen service provider meets relevant SHEQ standards) and ensure standards are available when required.
• Inspect and audit all SHEQ requirements and work instructions, in applicable areas, and provide a report to the Quality Assurance Manager on the status.
• Train contractors on Company SHEQ requirements.
• Ensure contractor compliance to SHEQ and other related business systems.
• Ensures that supplier contract obligations are in line with company cleaning standards.
• Drives adherence to Good Manufacturing Practice and cleaning standards by staff and contractors.
• Maintain and ensure availability of cleaning material and equipment / waste equipment.
• Manage contractors via Supplier Partnering Process (SPP) guidelines.
• Conduct regular audits (i.e., waste management practices by contractors), on and off site, to ensure that contractors maintain adherence to required standards.

People management and administration;

• Manage employee performance in common areas (ablution facilities, canteens, waste area, open plan, etc). this includes career development of employees and the management of Key Performance Indicators (KPIs).
• Capture and resolve time errors for employees in area of responsibility.
• Allocate individual cleaning staff to dedicated work areas and manage disciplinary issues.
• Ensure employees are properly trained on the use of cleaning materials, equipment and other relevant training and maintain records of training

Skills, Experience & Education;    

• A relevant formal qualification in either Food Sciences, Hygiene, or related fields.
• A minimum of 3 to 4 years’ experience within a food or beverage manufacturing environments.

Knowledge;

• Knowledge of cleaning chemicals and supplies.
• Familiarity with Material Safety Data Sheets.
• Ability to identify and report any Hazards associated with cleaning and hygiene.
• Understanding of Hazard Analysis Critical Control Point (HACCP).
   

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Key Duties & Responsibilities:   

Creation of Purchase Requisition (PR):

• Ownership of the CCSabco administration role for purchase requisitions, including support processes, systems, and tools, including:
• Creation of IT Purchase Requisitions in D365 for both companies Coca-Cola Beverages SA (Pty) Ltd (CCBSA) and Coca-Cola Sabco (Pty) Ltd (CCSabco)
• Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached
• Create the Purchase Requisition in D365
• Load all supporting documentation in D365
• Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation
• Respond / resolve queries received from Procurement

Follow Up On Creation Of Purchase Order (PO):

• Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)
• Download PDF version of PO from D365 and forward to PO Requestor and vendor
• Maintain tracker of CCBSA PO numbers and associated D365 Cost Collector number. Forward to IT Finance Manager by close of business on the Monday before Friday month end close

Receipting Of All Goods And Service Delivered:

• Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close

Download and circulation of open PO reports:

• Create on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services
• Service owners to follow up with service providers and ensure goods / services are delivered on time
• Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted

Open PO report to be circulated to IT Finance Manager:

• CCBSA – close of business on the Monday before Friday month end close
• CCSabco – close of business on the Tuesday before Friday month end close
• Receipt all goods / services delivered before month end cut-off timelines

Facilitate Timeous Processing Of Vendor Invoices:

• On receipt of vendor invoice
• Check invoice for completeness (correct Entity, VAT Number, PO number)
• Circulate to the service owner for review and approval to process
• Once approval to process invoice has been received, circulate to the respective finance departments for processing (CCBSA – Iron Mountain / CCSabco – Group Office Accounts Payable department)

General Ledger Journal Processing:

• Upon instruction and approval by the IT Finance Manager, process IT journals in D365:
• Monthly IT prepaid journal
• Monthly CCBSA IT recharge journal
• Month end accrual journals
• Other journals as required

General:

• Ensure simplified and standardised month / quarter / year-end processes are followed
• Identify opportunities to eliminate process inefficiencies

Skills, Experience & Education:    

Qualifications:

• Post matric Accounting / Administrative qualification

Experience:

• 3 – 5 years’ experience in a Finance Administrator role
• Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level
• Strong focus on detail (accuracy and completeness), adherence to policy and procedure, meeting deadlines and strong interpersonal skills (communicating / guiding)