Job Opportunities at RCL Foods

Minimum Requirements    

• Matric with relevant Tertiary Qualification is preferred (Logistics, Warehousing, Operations, Supply Chain, etc).
• At least 3 years of experience in a warehouse environment.
• Valid Code EB drivers' license.
• Valid Forklift driver’s license

Duties & Responsibilities    

Operational Warehouse Management:

• Control operational deliverables, and expectations, and coordinate progress with direct line manager.
• Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO.
• Ensure that all products are received and stored timeously and in accordance with Group policy.
• Provide direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions.
• Maintain team focus on the business objectives in order to drive success.
• Identify and resolve issues and conflicts within and between various operational teams and team members within span of control.
• Conduct daily checks on all facilities, storage areas and equipment within area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
• Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager.
• Ensure that the warehouse is locked and secure after hours.
• Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
• Optimise the allocation of picking slots to meet sale patterns.
• Carry out daily SAP warehouse checks and action any reported defaults.
• Ensure compliance to relevant hygiene standards.
• Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment.
• Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. maintaining continuous operations within the warehouse.

Inbound Control:

• Control the inbound process by receiving product in good condition.
• Capture stock on the SAP system to ensure that goods are controlled and easily identified.
• Allocate the product to the right bin in order to access with ease and convenience as and when required.
• Activate internal material movement, incorporating placing the order, picking the product and moving it to truck for dispatch.
• Check shelf life in order to ensure it has not expired using the FIFO (First In, First Out) system.
• Prepare for and initiate stock take preparation ensuring that the entire process is embarked on and completed within the specified time frame.

Stock Control:

• Ensure stock is in the right location by completing cyclic counts on a daily basis.
• Ensure staff are doing proper stock rotation where it does not go to the pick face but to the back-up location.
• Control production and expiry dates on every inbound and outbound.
• Control damages on inbound/outbound and track trends.
• Identify root cause and take the necessary actions such as issuing verbal warnings.
• Conduct monthly stock takes.
• Ensure frozen stock is kept in a frozen and/or chilled state.

Customer Liaison:

• Resolve issues regarding damaged stock or shortage thereof.
• Reconcile invoice details with requirements.
• Report any incident that may have occurred involving drivers that in turn impacts on customers.
• Schedule customer deliveries according to the time window process.
• Verify orders and liaise with customers on the point of receiving by making use of the SAP System.

Warehouse Maintenance:

• Ensure the warehouse is kept clean by inspecting the various areas.
• Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company.
• Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump.
• Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity.
• Report areas/issues in need of attention to the respective Maintenance Manager.
• Ensure that all bin allocations are clear from any damaged pallets.
• Ensure all forklifts are in good working order.

Security Control:

• Ensure that all stocks leaving the warehouse premises do so with proper documentation.
• Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there is no overstaffing.
• Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis.
• Instruct security to check staff when they leave for a tea or lunch break.
• Ensure that all trucks leaving the warehouse are sealed and documented.
• Verify the seals on warehouse doors every morning, after nightshift.

Standards/Compliance Adherence:

• Verify the temperature for the entire warehouse by looking at the temperature worksheet.
• Ensure frozen stock is kept not below minus 18 and chilled not below
• Check that staff understand and comply with the standards set by ISO 22 000 and HACCP.
• Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy.
• Certify that a new load always enters a clean and well-maintained vehicle, highlighting the significance of quality.

Outbound Control:

• Control the functions of outbound, ensuring the correct products are dispatched promptly out to the customer.
• Ensure that all orders are leaving the warehouse correctly packed and damage free.
• Ensure that all invoicing is completed accurately and make necessary corrections where required.
• Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to the customers.

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Minimum Requirements    

• Reside in or around Durban, Kwa Zulu-Natal.
• Grade 12 (Matric).
• Relevant qualification in IT, Data Science or BCom Accounting or Food Technology
• Proficient in Microsoft Programmes (Excel, Word and Powerpoint).

Duties & Responsibilities    

RCL FOODS is looking for an incumbent who will be responsible to provide admin support to the R&D Manager to deliver on the key projects within the business units such as alignment of specification templates, collation of info from the R&D site teams to Head Office.

The below will be some of the job responsibilities of the intern:

• Populate specifications.
• Send specifications to Suppliers to complete missing information.
• Ensure final sign off between RCL FOODS Suppliers and Compliance.
• Ensure specifications are uploaded to the R&D system on an ongoing basis.
• Collate information on an ad-hoc projects at site level and provide feedback to the R&D Manager (Operations).

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Minimum Requirements    

• National Diploma in Safety Management or Equivalent or
• Btech in SHE or a technical field (engineering)1- 2-year relevant experience in FMCG SHERQ working environment
• Must have Working Knowledge of OHS Act and Compensation for Occupational Injury and Disease Act, Environmental Legislation and other            relevant legislation.

Duties & Responsibilities    

Administration

• Complies with standards by revising appropriate procedures for SHE risk
• Maintenance of the document management system including archives
• Develops a database of remedial actions from relevant sources e.g. accident reports, lessons learnt.
• Promotes Factory housekeeping and SHE awarenes
• Analyses incident and housekeeping reports
• Regularly audits the aspects of SHE – monthly/quarterly.
• Updating Let’s Talk site communication
• ISO 14001 and ISO 45001 certification
• Maintaining certification for the organization/site
• Compile, review and audit of procedures and systems
• Assist in the closing of findings after certification audits
• Participate in audits & inspections

KPI Report

• Captures results on excel spreadsheet
• Verifies captured results by comparing to submitted reports
• Submits results captured on final report
• Captures results on graphs
• Scans and faxes report
• Communicates results to site
• Files all relevant reports
• Track NCR closure

Support

• Responds to SHE related matters
• Updates SHE communication notice boards
• Assist management & supervision in compiling HIRA’s for their areas
• Ensure compliance to the legal requirements (OHSAct, NEMA & other related legislation) and develop measures to address/mitigate risks.
• Provide inputs into any Modifications, Works Programs & Authorizations for production facilities

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Minimum Requirements    

• Matric / Grade 12.
• A related National Diploma.
• SAMTRAC (Essential).
• ISO14001 and ISO 45001 (Essential).
• Minimum of 3 – 5 years’ related working experience.
• Administration / safety background will be advantageous.
• Knowledge and understanding of SHEQ Systems.
• Computer literacy (Outlook, Excel, Power Point).
• Knowledge of SHEQ-X or any related digital system.

Duties & Responsibilities    

SHER:

• Active administration of all SHER Accounts (suppliers & client’s accounts).
• Administration of SHER Systems records.
• Induction of employee’s & contractors when needed.
• Assist in contractor management.
• Assist in compliance reviews, general risk assessments and other safety issues.
• Enforce compliance of regulatory requirements including company SHER policies and procedures.
• Arrange SHER Meetings / Trainings and schedule as needed.
• Managing and purchasing of PPE.
• Tracking of corrective actions and preventive actions.
• Updating of the Speciality incident register.
• Update Notice Boards - SHER.
• Assist with SHEQ-X implementation.
• Actively uploading SHER events on Let’s Talk.
• Active tracking of SHER Maturity Assessment Actions.
• Internal & External Audits:
• Assisting with documentation, records, and files during both internal and external audits.
• Participating in departmental internal audits.
• Compile audit action plans.
• Raising NCR’S for internal & external audits on SHEQ-X.

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The purpose of the job is to facilitate the achievement of customer collection targets, essential to the profitability of the Company, which are met as well as manage overdue accounts, in order to reduce the Company’s risk and minimize losses.

As a Credit Controller, the job holder is expected to:

• make operational decisions that fall within the ambit of responsibility to meet deadlines and quality and output requirements.
• solve operational and resourcing problems within the ambit of responsibility.
• identify and implement limited innovations, particularly those that will improve output and lower costs.
• The role will be based in Bedfordview and report to the Credit Supervisor / Manager.

Minimum Requirements    

• Relevant Finance Diploma or Degree
• At least 3 years experience in a credit and logistics environment

Duties & Responsibilities    

• Credit Control
• Generate and dispatch invoices or PoDs on time to enable payment.
• Receive remittance advices from customers and allocate appropriately.
• Process all discounts and rebates for the Credit Supervisor to release before close of month-end.
• Clear all allocated cash in the General Ledger.
• Prepare stock tolerance journals accurately, matching all debits and credits on the SAP system.
• Prepare General Ledger accounts for authorisation and release before statements are run.
• Run statements on SAP prior to agreed monthly deadlines and distribute them to customers.

Customer Administration

• Maintain compliance to credit limits for each customer and highlight possible non-conformance to the responsible supervisor before they exceed defined limits.
• Liaise with customers to inform them of the balances once statements have been distributed, to ensure interim payment is made, or to assist with application/documents for increases in credit limits where indicated by the credit analysis report.
• Report on all transactions on 60 days plus to the Credit Supervisor.
• Process ‘stop supply’ instructions on SAP where customer non-payment payment has occurred, ensuring that all of the necessary instructions and authorisations have been received.
• Where possible, liaise with customers to rectify account problems before “stop supply” instructions are implemented.
• Advise customers when the account has been blocked and ensure that all necessary internal departments are aware of the status of the customer/account.

Claim Processing

• Investigate pricing claims on SAP, print invoices, and review deals on the system.
• Obtain authorisation for valid deals on the prepared pricing cover sheet and distribute them within the department.
• Schedule the claim on SAP for pricing where no valid deal exists and provide supporting documentation to the relevant team members for processing.
• Manage stock claims (returns, damaged stock, shortage, etc.) by initiating the document flow.
• Assess if credit has been passed on queries and, if not, submit supporting documents electronically to the relevant site.
• Ensure stock claims are tracked on SAP and that queries are finalised.
• Manage invalid claims by providing the necessary proof or backup documents to the customer.

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Minimum Requirements    

• Minimum of 2-3 years’ relevant experience.
• Minimum of a relevant degree (3 years) coupled with demonstrated computer literacy and technical knowledge/understanding of IT and systems.

Knowledge

• An understanding of multiple key performance indicators, inter- relationship and bottom-line sensitivity
• Intelligence platforms and systems (SAP, Salesforce, Fieldko, Power BI)

Working knowledge of:

• Outlook
• Word (communication)
• PowerPoint (presentations)
• Excel (data management/analysis and as a planning tool)
• Microsoft Project (optional)

Duties & Responsibilities    

Systems and Project Management:

• Liaise in communications between Fieldko/Saleforce (third party), VSS/RCLFS and relative principals as well other service providers.
• Liaise with the Technical Systems Administrator to ensure that issues are resolved timeously.
• Provide feedback to all internal customers regarding systems.
• Assist in managing the communication process for changes; enhancements to the systems used between third party and mobile solutions analyst.
• Ensure that all relevant documentation is filled and updated accordingly.
• This would include report briefs to the third party as well as internally call cycle templates.

Data Administration:

• Maintain the general data in both SAP and Fieldko.
• Create and load questionnaires/audits in Fieldko/Salesforce.
• Load promotional calendars in Fieldko/Salesforce.
• Draw, analyse and interpret reports from Salesforce before reports are scheduled to be emailed to principal or internally. Feedback is then sent to Mobile Solutions Analyst or principal.
• Change Management, Training and Support:
• Facilitate mobile user change management (FOCUS AREA) through appropriate communication channels.
• Co-ordinate the change management and training requirements with Growth Centre Team as they provide training.
• Facilitate mobile user involvement and system utilisation by identifying issues and finding solutions.
• Conduct trade visits to evaluate solution performance and user adoption in the field.
• Design and manage internal support programmes.
• Support managers’ information requirements whether it be staff training; specific report requirements or audit requirements.
• Promote system usage, benefits and returns within VSS & RCLFS (including management).

Business Process Management:

• Liaise with Fieldko consultants to refine business processes.
• Design and implement business for principal requirements to ensure uniformity and clarity of requirements.
• Provide the associated change management support to internal customers & VTM/VSS principals.

Technical Insight and Expertise:

• Manage the GSM service provider.
• Manage internal networking and performance issues.
• Drive evolution of the mobile solution by reviewing best practice in local markets.
• Ability to troubleshoot and diagnose various systems problems that come up and resolving technical issues and the ability to  convey technical solution effectively

Information and Data Management:

• Ensure team members accurately and regularly capture data onto the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Ensure relative reports are subscribed and added to exec report for VTM management viewing.
• Share relevant data with management teams to enable reliable business decision making. Identify opportunities for improving on systems / processes related to the system.
• Provide manager with suggestions of improvements.
• Similarly highlight areas for concern and address with relevant managers.

Administration:

• Oversee filing and safeguarding of records within area of responsibility.
• Compile ad hoc spreadsheets when required.
• Process documents for inter-company charge outs.
• Team Coordination and Self-Management:
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.