Job Opportunities at Astron Energy (Pty) Ltd.

Accountable for safely executing proactive and reactive maintenance strategies of all Lubricants Instrumentation and assets, whilst meeting the highest industry standards through following the Astron Energy procedures and manufacturers specification.
Meet the scheduling quality and safety requirements related to the Instrument and Analyzer equipment.
Operating and working knowledge of trade related, i.e.: equipment, materials, and consumables
Assessment and application of appropriate repair requirements for Lubricant Instrumentation & equipment
Quality Control: Ensure quality management principles are enforced in execution of all Instrumentation work by self and 3rd party vendors.

The selected candidate must have capacity to continuously learn and develop new competency & breadth in the I & A field.

Key Job Responsibilities for Instrumentation & Analyzer Technician may include but are not limited to the following:

• Conducts basic field instrumentation repairs in area of responsibility.
• Carries out first line instrument faultfinding, troubleshooting and maintenance activities, troubleshooting and maintenance activities.
• Conducts PMs (Preventive Maintenance) - works with Systems Technician in analyzing instrument equipment worst actors in area of responsibility.
• Writes up repair notes on completion of work for entry into Computerized Maintenance Management System.
• Assists assigned teams with troubleshooting during 5-Why investigations and provides input to the group.
• Assists in developing Risk Assessment Method Statement (RAMS) method statements and procedures for basic repair work.
• Performs Safety Risk assessments independently, prior to commencing any work activity and participates in daily Safety discussions. 
• Conducts Loss Prevention Observations (LPO's) and actively participates in loading tools on Isometrix system.
• Participates in the Management of Change (MOC) and Pre-Start-up Safety Review (PSSR) processes involving instruments and analyzer equipment, where required.
• Stroke checks control valves and adjusts settings as required.
• Utilize Highway Addressable Remote Transmitter (HART) protocol communicators for basic setup of transmitters
• Do impulse line reseal of Differential Pressure (DP) flowmeters and levels
• Flange management
•  Carries out complex analyzer fault finding, troubleshooting and maintenance activities.
• Assists with repair recommendations and maintenance of analyzer records for input into CMMS (Computerized Maintenance Management System).
• Ability to read and interpret various instrument drawings including isometric drawings and P&IDs (Piping & Instrumentation Diagrams).
• Ensure maintenance OPEX is in-line or below proposed maintenance opex plan
• Ensure minimal breakdowns are experienced on production related equipment
• Ensure optimal equipment uptime
• Ensure 80% monthly completion timeliness of preventative maintenance activities
• Ensure 100% monthly completion attainment of preventative maintenance activities
• Professional Qualification and Certifications: Minimum N3 Certificate, apprenticeship with Trade Test Certificate. 
• Drivers’ License

Minimum Work Experience

• 3 years
• National Diploma – Electrical (Light Current) Optional
• 3 years’ experience in petrochemical industry
• 3 years’ experience in carrying out mechanical/electrical maintenance activities
• Experience in lubricants manufacturing environment
• Experience in FMCG or production related environment
• Project Coordination experience and managing contractors
• Experience in conducting RCA’s related to equipment failure

Application deadline:

• 27 October 2022

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The Accountant-Refines is responsible to manage inventory valuations, research any abnormalities in terms of individual material rates at all terminals in both South Africa and Botswana. Ensure to take appropriate correction actions for any product rate deviations in support of accurate reporting of Cost of Goods Sold (COGS) and Balance sheet inventory valuation. The role is also expected to work closely with Lubes Manufacturing Plant (LMP) to ensure appropriate valuation of lubricants imports and also have accountability for overall slate management in both countries.

Financial Perspective

• Process and ensure cost of sales entries are accurate and correctly valued for gross margin reporting. Calculate and process monthly over/under recoveries journals to P&L and Balance sheet.
• Ensure both internal and external audit deliverables are attended to within specified timeline to avoid potential additional cost overruns. 

Customer Perspective

• Provide monthly financial data to key stakeholders in accordance to agreed deadlines
• Turnaround time – plan and exceed customer deadline expectation with at least one day per request. No delays or overdue requests

Internal Processes

• Monitor and adjust the merchandise inventory cost ledger rates
• Daily monitor moving average prices for all refined products.
• Ensure that the moving average price (MAP) is correctly stated in both local and USD currencies.
• Process necessary stock value adjustments and correcting journal entries to the required general ledger accounts.
• Reconcile and adjust for any differences between the inventory sub ledger and the inventory control accounts.
• Calculate and process the slate over/under recoveries
• Monthly extract sales volumes for designated segments and calculate the slate over/under recoveries for both South Africa & Botswana.
• Process the necessary general ledger entries to Profit & Loss and Balance sheet account.
• Monthly submit and reconcile the South African slate volume and value balance with South African Petroleum Industry Association (SAPIA).
•  Submit monthly slate volume and reports to Botswana government.
•  Engaged external auditors and arrange audit certificate for slate payments to Botswana government and for South Africa to SAPIA on request.
• Ensure, when slate levy is effective and operational in South Africa, that correct payment is received and allocated to appropriate general ledger account.
• Monthly liaise with ST&O to validate slate volumes in terms of material, over/under recovery rates, value and split period, if applicable.   
• Extract and prepare loss/gain reports
• Circulate to management and other Business Units for review and resolution of abnormal loss/gain postings. Ensure journal corrections are processed if loss/gains need to be reversed or adjusted.
• LMP Invoice Verification process
• Perform timely invoice verification for Base oil Imports.
• Liaise with LMP to ensure 3rd Party invoices are processed by COB WD0.
• Liaise with LMP to process Accruals where documentation for month-end Invoice verification will not be received by month end close, reverse accruals in the new month and ensure actuals are processed.
• Allocate Wharfage charges from Vendor to GL Account for all relevant imports for the month.
• Monthly Insurance Report to be prepared, sent for Review by Costing Manager and submitted to Glencore London by WD6.
• Perform general ledger account reconciliations for all accounts within Area of Responsibility.
• Regularly updates procedural documentation in line with process changes and new general ledger accounts requirements.

People Management

• Participate and complete agreed annual training requirements – internal and external courses.
• Present and participate in knowledge sharing workshops
• Provides coaching and guidance to team members supporting costing deliverables and processes. 
• Provide support to Senior Accountant and Analyst: Refining Finance for Goods Receipts and Purchase Order processing for Refinery Imports
• Ensure alignment to new and improved system deployments, revised business process improvements, etc. 

Professional Qualification and Certifications: University degree in Finance/(Cost) Accounting is essential

Work Experience:

• Minimum of four years accounting experience
• Good working knowledge of International Financial Reporting Standards (IFRS) accounting principles
• SAP experience essential

Knowledge and skills:

• Strong financial and analytical skills.
• Good communication skills, both written and verbal
• Working knowledge of SAP
• Attention to detail and drive for results
• High level analytical ability and problem solving skills

Application deadline:

• 24 October 2022

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The main function of the role is to ensure accurate, complete and timely processing of buy/sell purchase accounting inventory movements in SAP, maintaining purchase rates, monthly recosting of purchases including on time payment to Trading Partners. Position is also responsible to support business units in maintaining SAP contracts, updates deal sheet and provide guidance and training to compliantly record transactions in the system.

Financial Perspective

• Ensure accurate and complete valuation of all purchase transactions to facilitate correct disposal and gross margin calculation.  
• Ensure all vendor payments are complete timely in accordance to contract payment terms to avoid potential interest charges and reputational risk.
• To ensure financial integrity, prepare and record financial journals accurately. Also, ensure all general ledger and vendor accounts are properly reconciled with all supporting documentations
• Ensure both internal and external audit deliverables are attended to within specified timeline to avoid potential additional cost overruns. 

Customer Perspective

• Collaborates and works closely with Supply and Trading to enhance inventory controls, mitigate control gaps and recommend process improvements.
• Turnaround time of reporting data – plan and exceed customer deadline expectation with at least one day per request. No delays or overdue requests

Internal Processes

• Identify and simplify processes to get additional "work-out” which aims at eliminate manual workaround.  This involves liaising with IT, logging incidents, doing testing and signing off on final User Acceptance Testing.
• Perform monthly account reconciliations and ensure all overdue items are timely resolved. Follow formal trace & escalation procedures to resolve items when appropriate.
• Review and accurately update all buy/sell contracts and deal sheets. Ensure to upload daily provisional purchase rates.
• Perform month-end recosting of all purchases to respective deal sheets and contract terms. Prepare monthly payment to vendors.
• Action Emails instruction received daily from Senior Refines Analyst accountant to perform Invoice Verification on Fuel Imports.
• Assist terminals with stock processing and corrections where possible to eliminate unnecessary financial errors.
• Issue regular TSW plant balance notifications to business units. Ensure plant balances are zero and fully reconciled. Plant balances must have appropriate documentation and approved reconciliations on file monthly for review.  

People Management

• Create connections with people that add value to the business.
• Collaborate with different stakeholders to develop and implement improved process. Be driven for success and motivate others to contribute their best.
• Provide support to Senior Accountant and Analyst: Refining Finance for Goods Receipts and Purchase Order processing for Refinery Imports

Professional Qualification and Certifications:

• University degree in Finance/(Cost) Accounting is essential

Work Experience:

• Minimum of four years accounting experience

SAP experience essential

Knowledge and skills:

• Strong financial and analytical skills.
• Good communication skills, both written and verbal
• Working knowledge of SAP & EDI
• Attention to detail and drive for results
• High level analytical ability and problem solving skills
• Be able to operate under stringent deadlines.

Application deadline:

• 24 October 2022

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The purpose of the Contractor Pack Reviewers role is to be the point of contact between the project teams (Uphondo) H&S department and the SHEQ Team for contractor pack compliance.

• Contractor SHEQ pack review (Support: Execution and Compliance)
• Review and approve, per pre-determined requirements, the contractor pack prior to the start of each project, for all sites as per the site list.
• Review the Method Statement for work to be executed to ensure it is aligned with the work being performed;
• Verify that the Risk Assessment and mitigating controls are aligned with the work being performed.
• Ensure that all legislative documentation is in place and that mitigation and safeguards are in place to protect the workforce and the environment.
• Monitors proposed legislation / regulations and provides advice on implications for Project Ikhwezi.
• Approval uploaded into SharePoint.
• Escalate any specific message or communication needs to the Uphondo H&S and SHEQ teams where needed

Data management and reporting:

• Lessons Learnt
• Issues/observations
• Common issues
• Raising red flags re issues &/or particular contractors
• Status reports

1 Relationships

This role will report directly to the OE Process Team Lead. This role will also co-operate closely with the Uphondo Regional H&S Manager and SHEQ Team.

2Skills

• Good communication skills
• Understanding of Astron Energy Retail and F&L network
• Understanding the CHESM and MSW processes
• MS Excel proficiency
• MS Outlook proficiency

Past working experience in the Oil and Gas Retail sector similar to the experience of a Astron Energy SHEQ Specialist / Advisor role.