Current Jobs at TFG (The Foschini Group)

Purpose of the job

Reporting to the Accounts Payable Accountant for the Non-Merchandise category, this role is responsible for ensuring the accurate and timeous processing of all rental and utilities payments in accordance to compliance guidelines and the required Group practices.    

The role will be responsible for managing the rentals and utilities support team within Accounts Payable Shared Services, ensuring their development and training on all new system implementations, including Optical Character Recognition.

Working with landlords, agents and municipalities, this role will also be responsible for handling any payment related queries.

Operating within a Shared Services function, the role will have the responsibility of refining and driving the adherence to agreed Service Level Agreements as per the Shared Service Management Framework, both in terms of internal stakeholders and external suppliers.

Job Requirements

Skills and attributes

• Strong attention to detail
• Excellent time management
• Planning and organising skills
• Ability to lead and manage a team
• Good interpersonal skills
• Good communication skills

Experience

• 3+ years of relevant working experience
• 1-3 years experience leading a small team (5-10) in a transactional environment preferable

Qualification

•  Advanced Diploma or equivalent certification in Finance/Accounting

Key Performance Areas

• Ensure the accurate and timeous monthly payments for all rental contracts across all divisions;
• Ensure the accurate and timeous monthly payments for all store utility contracts and accounts across all trading divisions;
• Monitor and assess all unpaid utilities and ensure the resolution of all exceptions;
• Manage and resolve all outstanding utility arrear accounts for TFG stores;
• Monitor and assess all municipal rates and ensure that it is accurately updated in SAP;
• Extract monthly interfaces of SAP and SAP FI for relevant contracts to ensure accuracy of payments (completing RERAPP Vendor and profit centre checks);
• Review vendor debit balances for validity and accuracy and make relevant journal adjustments;
• Execute IFRS 16 valuation runs (RECEEP) as per TFG guidelines and forward to SSC for review;
• Approve weekly utility and monthly rental payment proposals for processing;
• Ensure processes for municipal accounts payments for closed stores are in place and actioned accordingly; municipal accounts and payments are closed on time;
• Ensure USD based contracts are correctly updated in SAP and the correct exchange rates are applied;
• Ensure that all vendor information is timeously vetted and updated on required systems;
• Ensure that all overpayments for rentals are accurately and speedily recovered from Landlords;
• Document and record all utility and rental reconciliations for audit purposes;
• Review contract changes received from Lease team to allow for accurate maintenance of SBR parameters and escalate any inaccuracies or errors;
• Reconcile all SBR payments and accruals;
• Generate all SBR certificates;
• Monitor and report on landlord payments on a quarterly basis;
• Liaise with TFG Landlords regarding turnover notifications (linked to rental contracts);
• Ensure that all Vendor Master data is correctly updated and Landlords receive all remittance advices;
• Update and align Store Master data with store trading status and utility information;
• Complete ad hoc UAT testing on required systems and assist with projects to improve functionality of existing systems (SBR systems enhancements, OCR);
• Assess and perform appropriate responses to audit observations and ensure corrective and preventive actions are taken;
• Ensure that all queries and complaints are timeously resolved by providing a world class customer service experience for all;
• Support the Accounts Payable Accountant (Non Merchandise) to ensure the relevant service level agreements are adhered to and, in consultation with the Accounts Payable Accountant (Non Merchandise), take initiative to derive the necessary measures if KPIs are not achieved;
• Effectively delegate / allocate work to team members depending on factors like work load, capability of resource, urgency;
• Monitor the team’s daily performance and measure of the quality of the 

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Your key areas of responsibilities will include:

• Being an ambassador for our brand and offering amazing Customer experience.
• Exceed Customer expectations by identifying and providing them with the best possible solutions.
• Actively keeping track of sales performance against target.
• Selling a diverse product range and keeping up to date with the latest trends.
• Searching out opportunities for making new sales.
• Assist with replenishing of stock and visual merchandising to ensure the store is ready for our customers at all times.

Must haves:

• A Matric Certificate.
• Passionate about retail is a must.
• Sales driven and service focused.
• Possess a strong work ethic and hands-on attitude.
• Demonstrate initiative to deliver results.
• Experience in representing a quality brand
• Ability to thrive under pressure 
• Must be able to work a flexible schedule to meet the needs of the business and will require weekends and evening shifts. 

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Key activities include:

• Sourcing and Contracting
• Provide support to business in executing sourcing events
• Execute sourcing events in line with the TFG Procurement Policy
• Coordinate contract approval & utilise contract management processes
• Provide regular progress reports detailing the sourcing event details (i.e., savings, compliance etc.)
• Governance / Financial
• Ensure governance framework is adhered to
• Ensure cost savings are approved and auditable
• Contract Lifecycle Management
• Contract administration e.g., capturing metadata for new contracts and uploading supporting documentation
• Ensure contracts, procurement bids, modifications, and all relevant documentation are kept in the digital repository
• Support the contract renewal cycle
• Procure-to-Pay
• Provide second-line support for Requisition / Purchase Order / Goods Receipt / Invoice / Credit Note processes
• Stakeholder Management
• Develop and maintain relationships with key stakeholders
• Analyse queries / complaints to understand sourcing problems, gather appropriate information, establish root cause, and propose solution options
• Opportunity Identification:
• Analyse relevant data to identify trends, insights, and opportunities
• Conduct industry and supply market analysis
• Conduct spend analysis to inform current spend profile
• Continuous Improvement
• Actively identify, investigate, and propose innovative approaches for improvement
• Identify and mitigate / manage risks in sourcing events
• Ensure sourcing processes and practices align with Procurement Policy and all governance requirements
• People
• Contribute towards the achievement of team, category, departmental and organisational objectives
• Take responsibility for personal learning and growth objectives

Requirements:

• Matric & Business-related qualification
• CIPS Qualification would be advantageous
• 2 years + experience in a similar role
• Excellent negotiation skills
• Critical thinking
• Persuading and influencing skills 
• Multi-level relationship management 
• Excellent problem-solving skills
• Strong communication skills, both verbally and written 
• Strong organisational skills
• Ability to multitask and attention to detail
• Ability to deal with stress

go to method of application »

As a Head of Planning, your key responsibilities will be:

• Lead the Planning team to conceptualise and implement the merchandise strategy in line with overall company strategy
• Deliver consolidated company seasonal merchandise, location and assortment plans, including performance and monthly forecasts to the relevant stakeholders
• Manage and control merchandise, markdown and promotional budgets aligned to business financial budgets to deliver on all KPI targets
• Ensure set objectives and KPIs are met and/or exceeded incl. turnover growth, profitability, PIS, CSOH, margins, stock turn and clearance
• Ensure successful execution of product range, assortment and allocation in store and online in collaboration with store operations, buying, marketing, logistics and IT teams
• Manage product strategy to ensure product availability, sizing and location- ie. Right stock, in right place, at the right time
• Influence fashionability and the right product mix through the chain to maximise sales and gross margin opportunities
• Drive customer focused strategies to increase service levels ensuring stock and size availability and rewards programs
• Monitor product and range performance, anticipate market threats and opportunities to drive appropriate team action
• Identify strategies to minimise the aging of inventory
• Develop and implement a strategy to ensure the function is operating in line with the objectives of the business to add value, mitigate supply chain risk, optimising cost savings and profitability
• Establish/develop and/or maintain sustainable supplier relationships
• Negotiate terms with suppliers in line with overall margin, service and quality targets
• Leading and managing a high-performance Merchandise team building strong talent pipelines, and developing and retaining talent
• Leading and managing cross functional interpersonal relationships to enable optimal business success
• Work alongside the senior management team in contributing to overall company strategy

To apply you need to be/ have:

• Minimum 8 years working experience at a senior management level, incl. people / team management
• A relevant tertiary qualification
• Minimum 15 years relevant planning / merchandise experience is essential
• Ability to work comfortably at both a strategic and operational level
• Ability to drive change, persuade and influence both internal and external stakeholders (often without direct authority)
• Demonstrate a high level of maturity, emotional intelligence and insight into diverse teams and individuals
• Ability to work well under pressure and deliver to aggressive deadlines, incl. problem solving
• Exceptional analytical ability to effectively evaluate and drive functional KPIs
• Strong written and verbal communication at all levels of organisation
• Exceptional leadership skills incl. the ability to attract, hire, retain and motivate assigned team members and talent pool