Career Opportunities at Adams & Adams

Duties and responsibilities

• Prepare trade mark recordal and renewal applications together with certificates and notices for lodging with the various registries
• Create new trade mark records as well as update existing records on Patricia/Netdocs
• Type correspondence in response to the Registrar’s queries or official actions
• File South African and foreign recordal and renewal applications
• Capturing of history on computer records
• Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office
• Attend to accounting matters (re: queries) and chase up outstanding accounts with clients
• Capture invoices and credit notes
• Manage monthly WIP and outstanding debtors accounts
• Create and print trade mark listings
• Open files and attend to correspondence
• Prepare worldwide quotes and responses to general queries
• Answer telephone calls
• Diarise files and handle routine correspondence
• Deal with urgent matters promptly and efficiently and ensure that all urgent tasks are completed timeously

Requirements

Skills and knowledge

• Computer Literacy
• Typing speed of 50 - 60 wpm with excellent dictation skills
• Fully conversant in English
• Excellent telephone etiquette
• Ability to deal with files independently
• Ability to handle volumes, work under pressure and to use initiative
• Ability to prioritise and work meticulously
• Ability to handle information related to the department with confidentiality
• Good administrative skills

 Qualification/s

• Matric/ National Diploma or equivalent qualification
• Secretarial Diploma/Certificate (preferably legal)
• 3+ yrs relevant experience as a secretary

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Duties and responsibilities

• Ensure timeous collection of debtors
• Reconcile statements, refunds and write-offs
• Maintain accounts and ensure that client details are up to date
• Liaise with clients, staff members and partners
• Attend to general debtors queries and resolve timeously
• Conduct company searches on the internet
• Attend to month-end tasks within specified timelines
• Fill in for absent Credit Controllers as and when requested
• Assisting with departmental ad-hoc duties

Requirements

Skills and knowledge

• Exceptional collection skills
• Computer literacy : MS Outlook, Word & Excel
• Sound accounting knowledge
• Attention to detail, accuracy and diligence
• Excellent time management skills – ability to meet deadlines
• Good communication skills (written & verbal)
• Ability to handle pressure and use initiative
• Good data capturing skills

 Qualification/s

• Matric or equivalent qualification
• NQF level 5 qualification in a finance related field
• Minimum 5 years Credit Controller or Junior Bookkeeping experience
• Clear Criminal and ITC record

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Duties and responsibilities

• Conducting audits
• Reviewing trade mark portfolios and making recommendations
• Assist in Trade Mark filing strategy discussions and due diligence
• Prepare trade mark related legal advice and opinions
• Manage, coordinate and attend to major trade marks clearance and filing projects throughout the world
• Providing opinions, reports and quotes on the registerability of Trade Marks throughout the world, as well as any regulatory or copyright considerations
• Preparing and drafting of correspondence including responses to client enquiries and all routine correspondence
• Prepare and file Trade Mark applications, attending to registration and post-registration maintenance and renewals
• Managing deadlines
• Managing a diary
• Dealing with urgent matters and client requests
• Preparing reports and schedules
• Effect portfolio transfers and manage and develop multi-client portfolios
• Report official actions, comply with official actions
• Address and assist with Classification queries
• Updating client standing instructions and A&A’s records
• Do research
• Prepare marketing material, including articles for publication
• Client visits
• Ability to attract clients and build relationships

We are looking to employ a quality candidate with:

• The ability and drive to progress
• Leadership skills
• Commitment
• Academic excellence
• Enthusiasm and creativity
• Integrity and a zero-tolerance for negative intent
• Excellent communication skills
• Ability to attract and generate work

Requirements

Skills and knowledge

• Computer literate in Microsoft Word
• Excellent language skills (good command of English, both written and verbal)
• Must understand the debiting procedures
• A meticulous, responsible person with a sense of urgency, who is able to prioritise duties
• Attention to detail is essential
• A conscientious, loyal and dedicated person, with the ability to think laterally
• Someone with a professional attitude
• Ability to give clear instructions to a secretary
• Prepared to work long hours where necessary
• Ability to work independently and under supervision
• Ability to handle the pressure of having to cope with large workload
• Knowledge of relevant Acts – e.g. Trade Marks Act
• Willingness to learn

 Qualification/s

• Admitted attorney
• Trade Marks experience
• Qualified Trade Marks Practitioner, in the process of being qualified (advantageous), or a real intention to qualify as a Trade Mark Practitioner
• Experience of working in an IP firm (Intellectual Property) will be highly advantageous
• 1 or more years post articles experience (advantageous)