Time And Attendance Officer (Senior) at Hollywoodbets

Job Description

• Being a part of the Hollywoodbets Purple Team is an opportunity to become a part of one of South Africa’s biggest success stories. From humble beginnings in Durban, Hollywoodbets has grown into a powerhouse brand operating across Africa and the United Kingdom. And that’s just the beginning. Our talented Team is on a mission to increase our global footprint, ready to take on any challenge because at Hollywoodbets, not even the sky is the limit. Join our Team and let’s reach for the stars.
• We have an amazing opportunity for a Time and Attendance Officer (Senior). Do you think you have what it takes to be our newest Purple Star?
• The successful candidate will be responsible for the administration and maintenance of the company’s time and attendance system, whilst maintaining strict confidentiality. Responsible for timely and accurate delivery of time and attendance service including record keeping and reporting and overseeing Time and Attendance Administrators and Officers. Project management support to Payroll and Finance.

With Hollywoodbets You Will:

• Innovate and create as part of a like-minded, authentic Team eager to achieve goals.
• Embrace challenges and the thrill of working in a vibrant and fast-paced industry.
• Grow with our development plans and culture that allows you to further your career.

You Bring:

• Experience in time and attendance.

What You’ll do for the Brand:

• Provide assistance to the Time and Attendance Supervisor.
• First point of contact for Time and Attendance Officers and Administrators. Being available to provide assistance and query resolution to day to day Time and Attendance issues and escalating issues where necessary and ensuring resolution.
• Performing reviews and checks as required ensuring that all procedures are adhered to correctly, including but not limited to:
  • Ensuring daily enrolment of new team members.
  • Ensuring correct allocation and calculation of pay group and shift types hours and overtime for all engagements and team changes.
  • Ensuring daily confirmation of all team members on People system are registered on Jarrison Time system and that allocations are correct.
  • Ensuring daily change of details, per transfer and change form correctly actioned.
  • Ensuring daily change of access per change of access forms received correctly actioned.
  • Ensuring daily removal of access for terminations correctly actioned.
  • Ensuring monthly termination of team members-done for the previous month’s terminations correctly actioned.
  • Ensuring daily exceptions are completely and timeously resolved.
  • Reviewing of clocking inaccuracies on system and making the required adjustments upon management approval.
  • Ensure zero to low reports complete.
  • Ensure approvals are finalised timeously.
  • Escalations are done timeously and followed up on.
  • Ensure correct schedules are maintained and are up to date.
  • Ensuring all approved hours and counts are imported accurately into the People System.
• Overall review:
  • Daily exception report to Time and Attendance Supervisor.
  • Weekly check of high low hours to report to Time and Attendance Supervisor.
  • Weekly review of excessive overtime / hours to report to Time and Attendance Supervisor.
• Manage user access and filters – maintenance and updates.
• Ensuring monthly sign-off of hours for fixed/hourly/shift/incentive, summaries to be sent and returned or approved on Jarrison by the given deadlines. Amendments due to new staff to be done and separately signed off or approved on Jarrison. Schedules to be kept and signed off and handed to Payroll officers, supervisors and manager by the given deadlines.
• Importing of approved hours and counts onto People System and checking and ensuring accuracy and agreement with signed off hours; including back-pay queries and processing.
• Maintenance, setting up of and scheduling required reports.
• System maintenance and unit monitoring and problem solving in conjunction with IT.
• Assisting with providing support and training the Time and Attendance Officers and Administrators and team members where required.
• Daily report to Time and Attendance Supervisor, including details from the Time and Attendance Officers and Administrators.
• Assisting with Time and Attendance reports and processing as required.
• Filling of all documentation and reports as required.

What You’ll Bring to the Team

• Good communication and Interpersonal skills.
• Impressive planning, organizational and time management skills.
• Good business acumen and high ethical work standards.
• Ability to multitask and show initiative at all times.
• Ability to work under pressure and still produce good quality results timeously.
• Excellent presentation and reporting skills.