Team Co-ordinator - Tygervalley at Sanlam Group

What will you do?

• Performs secretarial and general office duties (telephone calls, filing of confidential correspondence, typing et cetera) for divisional General Manager's.
• Manages calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible.
• Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers.
• Prepares records such as agenda, notices, minutes and resolutions for corporate meetings.
• Arranges travel plans and itineraries, compiles documents for travel-related meetings.

Key responsibilities

Diary Management  

• Multi Manager Finance, Data and RIC ops team calendar management
• Arranging and coordinating meetings
• Ensure no double bookings for day or week ahead

Travel Arrangements

• Travel arrangements (domestic and international)

Internal Meeting arrangements

• Arrange meetings, video and telephone conferences
• Arrange and prepare for selected monthly or quarterly meetings, complete minutes and distribute.

General 

• Credit Card reconciliation
• Cellphone reconciliation
• Processing payments / claims, reimbursements, 
• New starters setup as required
• Event coordination:  client and team events coordination as required
• Back up for colleagues as required
• Telephone communication internally and externally
• Maintaining certain files and lists in excel (data capturing ) 
• Asssist with completion and finalisation of annual representation letters, SARB letters of approval and other standard documentation 
• Support the team with ad-hoc requests

What will make you successful in this role?

Minimum requirements

• Matric and an accredited secretarial qualification is essential
• Bachelor’s degree is advantageous, but not essential
• Robust work tenure: 5 to 8 years of experience 
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat

Competencies
Core Competencies

• Cultivates Innovation – Creating new and better ways for the organisation to be successful
• Client focus – building strong client relationships and delivering client centric solutions
• Drives results – consistently seizing opportunities and achieving results even under tough circumstances
• Collaborates – building partnerships and working collaboratively and inclusively with others to meet shared objectives
• Being Resilient – rebounding from setbacks and adversity when facing difficult situations 

Behavioral Competencies

• Action Orientated – taking on new opportunities and tough challenge with a sense of urgency, high energy and enthusiasm
• Plans and Aligns – planning and prioritizing work to meet commitments aligned with organizational goals
• Ensures Accountability – Holding self and others accountable to meet commitments 
• Resourcefulness – securing and deploying resources effectively and efficiently
• Builds Networks – effectively building formal and informal relationship networks inside and outside the organisation