Senior Sectional Title Property Portfolio Manager at Faircape Group

Job Description

FMS Property Managers proudly oversees more than 80 sectional title schemes and homeowner associations, specialising in the vibrant Western Cape region—from the bustling CBD to the scenic Overberg.

We are thrilled to announce an exciting opportunity for a Senior Sectional Title Portfolio Manager. In this role, you will effectively manage sectional title and homeowners' association properties, benefiting from a high-quality, concentrated portfolio and a fulfilling work environment.

What sets us apart is our commitment to excellence; we selectively manage top-tier buildings, delivering unparalleled services. 

If you are seeking a career in a structured, fast-paced, dynamic environment, we look forward to receiving your application.

Portfolio Managers will have the benefit of: 

• The advantage of handling a focused portfolio of just 15-20 buildings
• The Financial Manager creating the budget which will be sent to the client 
• Financial Administrators loading all invoices (adhoc and recurring) 
• All insurance related matters being dealt with either by Claims Facilitation Services or the Client 
• In-house support and expertise from our maintenance, legal and marketing teams 
• Paid after hours work (if after hours meeting are required) 
• Normal working hours are Mondays to Fridays from 08h00 until 17h00 and by approval of the direct manager, we offer flexi time between 07h00 and 18h00

The Senior Portfolio Manager will be responsible for : 

• Fostering a strong relationship with the client (Trustees and Owners) 
• Planning and attendance of the Quarterly Trustees Meetings
• Ensuring that minutes of the Quarterly Trustees Meetings are captured and sent to the client 
• Ensuring the timeous receipt of the 10 year maintenance plan from either the client of the 3rd Party Service provider 
• Coordinate with building managers to oversee and facilitate both minor and major building projects, ensuring quality and efficiency.
• Obtain trustee approval on quotes received from the Services department.
• Conduct quarterly building inspections
• Ensuring the Annual General Meeting is held within 4 months of the financial year end and the minutes are sent accordingly. 
• Coordinate with the finance department about the budget to ensure you stay up to date.
• Collaborate with Trustees to effectively manage the responsibilities and tasks of Body Corporate or Homeowner Association employees.
• Guide the development, modification, and submission of Conduct Rules and Management Rules, ensuring compliance with CSOS requirements.
• Work closely with body corporate or HOA members to ensure adherence to all regulations and standards, promoting overall compliance.

Requirements

Qualification:

• Degree in property studies or a BCom would be advantageous
• Sectional title / Homeowners course advantageous (Paddocks)

Experience and knowledge:

• Knowledge of sectional title act and workings of a body corporate / homeowners association - Sectional Title experience (advantageous)
• Basic financial knowledge and understanding (Budgeting, Understanding of Annual Financial Statements) 
• Proven track record of experience in a leadership  position 

Skills and Attributes:

• Excellent communication skills 
• Leadership skills 
• Dedicated acumen
• Responsible, accountable and dedicated
• Proven organisational and administration skills
• Well presented, able to chair meetings with owners and trustees (confidence dealing with stakeholders)
• Customer service orientated
• Computer literate. 
• Ability to work independently and in a team 
• Ability to take direction and implement team strategies 
• Ability to identify errors/risk 
• Positive attitude and outlook
• Deadline and compliance driven 

 Specific Requirements:

• Clear health record
• Clear credit record
• No criminal record
• Own transport
• Written employment/client references preferable
• Proven experience of 3 years in Sectional Title Management