Senior Project Administrator at City of Cape Town

Requirements

• Grade 12
• 1 year project management certificate or relevant national diploma
• Minimum 3 years’ experience in an events project management/permitting environment
• Computer literacy and proficiency in Ms Office Applications
• Code B Driver’s License Advantageous
• Willingness to work outside of normal working hours
• Willingness to travel to various locations for work purposes
• Ability to work under pressure and meet deadlines within specified timeframes
• Ability to engage a range of stakeholders
• Understanding of film and events permitting regulatory processes

Key Performance Areas

• Comprehensively project manage all facets of an event/function in line with corporate events strategy, standards and guidelines
• Assist with arranging and running of events
• Execute events plan in line with corporate policy re events
• Compile technical specifications for service providers/services/goods required to run the event and procure these via Supply Chain Management system.
• Assist with preparations of presentations, reports and correspondence around event briefs
• Draft budget pertaining to assigned event
• Evaluate proposals by suppliers for goods and make recommendations to Supply Chain Management.
• Ensuring compliance with CCT policies, processes and procedures for the initiation, planning and implementation of film/events permitting projects
• Reporting on non-compliance with permit conditions
• Providing costing quotations to billing and invoicing
• Scheduling project meetings and co-ordinating the engagement of stakeholders through planning meetings, site visits and assessments etc.
• Monitoring of performance of job queues in relation to tracking permit applications
• Managing relations between the production company representatives, City Services and other stakeholders