Senior Inventory Controller at SPEC Africa

Overview:

As a Senior Stock Controller, you'll oversee the accurate recording of stock movement, manage stock values, and ensure overall stock control. Your role involves investigating and resolving delivery and quality issues, coordinating stock takes, defining stock control procedures, and training staff. You'll liaise with various departments, manage stock documentation, invoicing processes, and support the Supply Chain Manager. Your leadership, coordination, and ethical approach will be crucial in optimizing stock control operations.

Responsibilities:

Stock Control Management:

• Oversee the accurate recording of stock movement and values.
• Investigate, resolve, and report on delivery and quality issues.
• Coordinate quarterly stock takes, ensuring accuracy and timely completion.
• Define and propose stock control procedures to enhance efficiency.
• Manage processes in line with agreed Standard Operating Procedures (SOPs).

Documentation and Reporting:

• Handle system entries and prepare management reports on stock status.
• Document all stock transactions and ensure filing is organized and up-to-date.
• Compile monthly stock reports and reports of clients to be invoiced.

Coordination and Communication:

• Liaise with other departments regarding stock control matters.
• Brief staff on changes to stock processes or policies.
• Assist Ops Managers and support the Supply Chain Manager as required.

Stock Handling and Invoicing:

• Receive stock from suppliers, ensuring accuracy and documentation.
• Prepare paperwork for stock delivery to various sites.
• Assist with stock transfers between store rooms and sites.
• Invoice internal companies, clients, and sites for stock transactions.
• Assist Debtors department with invoicing related to stock.
• Liaise with creditors (Suppliers) regarding invoicing queries and payments.
• Ensure accurate and timely submission of documentation to the Creditors Department.
• Reconcile transactions and resolve discrepancies with suppliers.

Training and Development:

• Train and develop existing staff in stock control procedures and processes.
• Provide guidance and support to ensure staff competence and compliance.
• Incident Reporting and Compliance:
• Complete incident reports for the department and ensure compliance with regulations.
• Ensure all jobs are invoiced and follow up on stock returns from sites.

Skills and Qualifications:

• Bachelor’s degree in business, supply chain management, or related field preferred.
•  Knowledge of construction or security industry 
• Proven experience in stock control, inventory management, or related roles.
• Strong leadership skills with the ability to coordinate and motivate teams.
• Excellent communication skills for effective collaboration and briefing staff.
• Detail-oriented with the ability to manage multiple tasks and priorities.
• Ethical conduct and honesty in handling stock transactions and documentation.
• Flexibility and adaptability to meet changing business needs.
• Proficiency in MS Office suite and stock management software.
• Familiarity with invoicing processes, documentation, and compliance standards