Senior Administrative Officer - Faculty of Law at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

• Handling applications of prospective Faculty applicants;
• Administering all student records and processing from admission to graduation;
• Advising students regarding registration of modules for non-degree purposes, extra modules, time table clashes and registration of modules at other institutions;
• Advising students with regard to rules and regulations regarding change of study directions within the Faculty as well as from other Faculties and from other institutions
• Assisting with the drafting and compilation of the agenda and minutes of Faculty committees as allocated;
• Assisting students with bursary applications;
• Assisting in examination and other related matters;
• Assisting with all tasks at graduation ceremonies according to the work schedule as distributed by Academic administration;
• Advising to general students enquiries to all relevant stakeholder.

MINIMUM REQUIREMENTS:

• A National three-year diploma in Administration with four years’ administrative experience which includes at least six months’ experience in student administration at a higher learning institution;
• Grade 12 with five years’ administrative experience which includes at least six months’ experience in student administration at a higher learning institution.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Experience of a student administration system;
• Communication procedures and reporting lines;
• Knowledge of student admission requirements;
• The ability to understand cultural diversity and apply good judgement regarding communication across cultural borders in the division with colleagues and student information;
• The ability to support students with empathy in personal problems and refer;
• The ability to maintain and encourage good interpersonal attitudes in the work environment;
• Excellent computer and communication skills;
• Must be able to work effectively as part of the team;
• Must be able to work under pressure and meet deadlines.

ADDED ADVANTAGES AND PREFERENCES:

• A relevant Bachelor’s degree with three years’ administrative experience which includes at least six months’ experience in student administration at a higher learning institution;
• Experience in maintaining website information.