SaT Personal Assistant at Ernst & Young Global Limited (EY)

The opportunity

We are seeking an Personal Assistant to support Strategy and Transaction Partners. You’ll join our Executive Support team and you will provide comprehensive, quality administrative and support services to EY’s members at partner level. Our executive assistants have a range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.

Your key responsibilities

• In this role you will be providing senior administrative support to the Strategy and Transactions Partners and team 
• Engagement Support: Has in-depth knowledge and supports the client engagement management process, including time & expense tracking and reporting.
• Financial Management Support: Has a pivotal role with executives and their engagement teams to provide system reports and manage the client billing process.
• Client Relationship Management: Assists with setting up and maintaining prospects, clients and accounts, setting up ASQ/ESQ meetings with clients,
• Time & Expense processing: Posting time and processing expenses for payment.
• Document Preparation & Management: Formats documents from draft stage to client-ready work and follows an organized document management process.
• Meeting & Event Coordination – Arranging leadership conferences, travel and visa arrangements
• Travel Planning
• Strategic Projects Planner

Skills and attributes for success

• Proficient in MS Office and demonstrated aptitude to learn customized firm software and office tools
• General understanding of financial principles as it relates to the billing of chargeable time
• Aptitude to differentiate when to take action independently or team with others
• Committed to contributing to a strong team culture to ensure success
• Ability to meet multiple and and/or unexpected deadlines in a demanding environment
• Develop and maintain relationships to efficiently leverage expertise
• Demonstrate sound judgement regarding confidential and sensitive matters

To qualify for the role you must have

• Professional services firm experience and/or relevant experience an asset
• Post-secondary education (preferred)
• Ability to work virtually and onsite
• Technology savvy

Ideally, you’ll also have

• The ability to work independently in a fast-paced, dynamic team-oriented environment