Receiving Manager - Beacon Bay (New Store) at Dis-Chem Pharmacies

Minimum Requirements:
Essential:

• Grade 12 / Matric
• Minimum of 3 years’ relevant retail receiving experience
• Computer literate – MS Office
• Willing and able to work retail hours 

Advantageous:

• 2 years of supervising/managing a staff complement of at least 6
• Working knowledge of SAP

Job Description:

Ensure the receiving department adhere to:

• Accurate verifying, scanning and capturing of physical goods receipts for the store in accordance with company policy and SOPs
• Receiving of all warehouse goods and invoices
• Prevention and return of all unordered or damaged goods delivered to the store, and accurately complete credit notes for non-acceptance

Verify and check deliveries and invoices for total consistency:

• Goods delivered are in fact the goods invoiced and captured in terms of quantities, variant and condition
• Ensure deliveries are for the store and that the delivery note and invoice details agree
• Despatch all returns that are to be uplifted by a supplier on presentation of a pick-up slip in accordance with company policy and SOPs
• Prepare and log warehouse claims on the warehouse claims system
• Ensure the flow of stock receipts through receiving is maintained, that deliveries arriving are receipted the same day and sent to the floor
• Process all returns to suppliers in compliance with company SOPs
• Ensure the SL02 returns to vendor inventory list and ME2L open return orders agree to each other and the physical good to be returned on hand
• Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance
• Oversee and manage return policy: credit note, supplier returns, warehouse credit, and monthly vendor return list

Ensure the receiving department:

• Accurately creates and captures purchase orders for the store, irrespective of source on SAP
• Capture all goods on warehouse invoices
• Accurately verify and check invoices
• Capture (MIRA) all invoices that have been goods received in compliance with operating policies
• Ensure effective document flow, including capturing and filing
• Prepare invoice packs for submission to head office in the prescribed manner
• Execute the warehouse credits process in compliance with the company operating procedure
• Ensure all physical controls over the goods receiving area are in place and operational
• Support the Assistant and Store Manager in ensuring the storerooms are in an orderly state
• Ensure no unauthorised access is granted to the store via the good receiving area
• Manage and control high-risk stock
• Mentor and train Receiving/Capturing Clerks and Store Men to ensure their performance meets company standards and continually improves
• Ensure correct staff scheduling
• Conduct performance management, staff development and training plans 

Competencies:
Essential:

• Knowledge of receiving operating procedures, administration
• Strong command of the English language
• Basic financial skills - GP, mark-up, VAT, etc.
• Effective interaction with suppliers, management, reps and staff
• Strong analytical skills
• Time management
• Deadline driven

Advantageous:

• Operating of the stock rotating system
• Basic accounting knowledge
• Portrayal of leadership
• Bilingual