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  • Posted: Aug 14, 2024
    Deadline: Aug 20, 2024
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    The National Institute for Communicable Diseases (NICD) is the national public health institute of South Africa, providing reference microbiology, virology, epidemiology, surveillance and public health research and training to support the government’s response to communicable disease threats. The NICD assists in the planning of policies and programm...
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    Project Administrator

    REFERENCE NUMBER: NICDCDC0624/001-01

    Key Job Responsibilities

    • Provide operational and administrative support to ensure the efficient and effective running of the Centre for Enteric Diseases-Virology
    • Perform general office duties such as ordering supplies, stock control, fixed asset verification, filing, basic bookkeeping, and database maintenance for operational and surveillance activities
    • Record financial expenses for budgeting, sourcing quotes, and performing procurement activities
    • Provide administrative support for all activities, ensuring compliance with relevant stakeholders
    • Adhere to prescribed grant department policies and NHLS code of conduct to ensure compliance with all stakeholder and grantor requirements
    • Provide administrative support for surveillance study activities, including tracking enrolment/case/specimen logs, filing case investigation forms, database entry and/or cleaning, and completing staff timesheets
    • Regularly communicate with site staff to ensure that set targets are met
    • Liaise with data clerks and site staff to ensure data queries are sent and resolved within an agreed-upon timeframe
    • Plan and organise meetings, workshops, and training, and facilitate the smooth running of these events
    • Prepare handouts or training material for workshops
    • Process subsistence and transport expenses for trainers and participants
    • Allocate resources (people, materials) between jobs
    • Create a roster or list of duties/activities and schedules
    • Plan a logical sequence of events or tasks and set priorities for utilising resources

    Minimum Requirements and Key Competencies

    • Grade 12 is essential
    • 1-2 years’ administration experience required
    • 3-year diploma in project administration and 2-4 years’ project administration experience desirable
    • Knowledge of project administration processes, company grant processes, and database maintenance
    • Must be computer literate and have good verbal, written, and presentation skills
    • Ability to provide information by telephone and make constructive written and verbal criticism

    Method of Application

    GUIDELINES TO APPLICANTS

    • If you meet the requirements, kindly email a detailed CV to the relevant Practitioner/Administrator (Human Resources), quoting the reference number and the job title. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
    • Proof of current registration with a Professional body (e.g., HPCSA, SANC, etc.) and other supporting documents should accompany all applications e.g., qualification’s identity document, drivers license etc.
    • Response Email addresses of the relevant HR representative and is supplied at the end of each regional advert. The onus is on the applicant to ensure that their application has been received. Incomplete applications and applications received after the closing date will not be considered.
    • Candidates’ credentials will be subjected to criminal record checks, citizen verification, financial record checks, qualification/Study verification, previous employment verification, and social media accounts behavior/comments verifications.
    • Candidates may be required to undergo competency/psychometric assessments, presentations, typing tests, or any other related assessments.
    •  All health professional roles may be subjected to further assessment in line with the applicable proficiency matrix to determine the correct level.
    • At its discretion, The NHLS reserves the right to remove the advertisement and or not to appoint.
    • Correspondence will be limited to shortlisted candidates only.
    • These positions are open to all employees of the NHLS Including the employees who are on contract in similar or different positions.
    • Internal employees are required to complete a period of twelve months in their current role before they can be eligible to apply for transfer.
    • The NHLS is an equal opportunity, affirmative action employer. The filing of posts will be guided by the NHLS employment Equity Targets.
    • Successful applicants will be remunerated on the entry level of the published pay scale associated with the advertised position grade and in line with the recruitment and selection policy, salary offer clause. This means that the remuneration of an applicant who is successful for a position that is lower than his/her current job grade will be adjusted downward with effect from the date of appointment.

    Enquiries: May be directed to;

    Kgaogelo Mkwanazi 011386 6090, Zinhle Buthelezi: 011 885 5404, Kgaogelo Mkwanazi 011386 6090, or Palesa Nong 011 386 6425

    E-mail applications to:

    Send your application to [email protected]

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