Programme Manager: SADC at Development Bank of Southern Africa (DBSA)

Key Responsibilities

Strategic Functions and Business Development

• Lead the planning, execution, monitoring, control and closure of programme/s.
• Identify and implement expediting measures to prevent programme delays by actively engaging and managing project managers.
• Lead the preparation of and oversee the implementation of the Fund strategy.
• Oversee the operations and the institutionalisation of a functioning SADC Fund.
• Lead the process of developing and implementing an effective marketing and fundraising strategy to grow the programme by broadening the mix of income streams, and developing new streams of income including major donors.
• Identify and explore expansion/ growth opportunities through screening potential projects/programmes by analysing the market strategies and engaging with strategic partners.
• Oversee the team to prevent programme delays arising from project implementation.
• Lead the development of innovative approaches to ensure the growth and sustainability of the Fund.

Programme Management Functions

• Lead the programme planning, execution, monitoring and control and the operations according to the client's and funders' agreements.
• Ensure sound and efficient programme management in line with the agreed-upon objectives and indicators of the Fund.
• Identify and mitigate risks to the programme (and the respective investment projects).
• Provide a view of all projects underway concerning cost across the programme.
• Consolidate expenditure progress into meaningful portfolio/ programme key performance indicators.
• Implement project costing and cost control policy, practices, procedures and systems for the Programme.
• Coordinate, prepare and validate the cash flow requirements for submission to the applicable Investment committees.
• Develop and maintain a programme cost control system.
• Plan, align, coordinate, control and implement changes to the approved programme plans.
• Implement and maintain appropriate systems for best Project Management cost support.
• Transfer all programmes/projects that are completed efficiently to the relevant project owners and conduct posttransfer reviews promptly.
• Identify and implement expediting measures to prevent programme delays by actively engaging and managing the programme team.
• Oversee compliance with ESG requirements and standards.

Project planning

• Lead the investment project acquisition and a healthy project pipeline for the Fund.
• Oversee tendering and contracting procedures for each investment project financed by the Fund.
• Provide business with a view of all projects underway concerning time across the programme.
• Consolidate time-related progress into meaningful asset creation key performance indicators.
• Implement project planning and scheduling control policy, practice, procedures and system for the programme.
• Provide inputs during the feasibility and business case stages for projects in the programme.
• Provide professional resources, through a matrix structure, to projects within the programme.
• Programme communication and reporting
• Ensure timely reporting and communication to the Board, ICPs, SADC and DBSA Divisional Management.
• Lead the process to Identify, build and maintain stakeholder/ partner relations & partnerships, SADC member state relevant government authorities and utilities.
• Oversee the development and implementation of a visibility plan.
• Identify and pursue visibility opportunities including participation in regional, continental & international forums to promote the Fund and lead on behalf of SADC a proactive involvement.
• Ensure sound communication with project sponsors.
• Implement project administration policy, practices, procedures and system.
• Oversee the maintenance of the documentation management system.
• Create a centre point for accessing all project information.
• Implement a resource balancing system.
• Compile programme management reports and submit them to various stakeholders.

Project contract management

• Implement adopted contract management policy, practices, procedures and system.
• Conclude financing agreements with the government of the proposing country and the project sponsor per the agency agreement between SADC and the DBSA.
• Oversee the conclusion of consultancy/contractor agreements for investment projects according to the requirements of the Fund.
• Determine the appropriate execution and contract strategies with known facts of the programme and the maturity level of the projects in the programme ensuring minimum risks to the programme.
• Keep contractors fully informed of all changes or modifications to requirements regarding contracting, both legislative and those of the Development Bank of South Africa and funders.
• Follow up and ensure the resolution of contractual breaches / non-compliance.

Project management

• Implement a project management discipline to ensure repeatable and consistent delivery of projects.
• Implement a suitable methodology and process to achieve the required level of project management maturity.
• Ensure that programme execution staff have the necessary certification or alignment as applicable.

Financial Management Functions.

• In liaison with the program accountants, oversee the consolidation of expenditure progress into meaningful portfolio/programme key performance indicators.
• Oversee Implementation & Compliance with project costing and cost control policy, practices, procedures and systems for the programme.
• Validate the cash flow requirements for submission to the applicable oversight committees.
• Develop and maintain a programme cost control system.
• Plan, align, coordinate, control and implement changes to the approved rolling plans.
• Oversee implementation and maintain appropriate systems for best Project Management cost support.
• Transfer all programmes/projects that are completed efficiently to the relevant project owners and conduct posttransfer reviews promptly.
• Provide a business overview of all projects.
• Consolidate time-related progress into meaningful asset-creation key performance indicators.
• Identify, analyse and report to PMB on programme slippages and recommend corrective actions.

Management Functions

• Provide mentorship and coaching to programme execution staff in line with Human Capital requirements and processes.
• Identify and implement strategies to address the training requirements and gaps within the programme.
• Manage consultants assigned to the programme.

Key Measurements of Outputs

• Successful programme completion within the project quality standard, budget and timelines.
• Programmes completed within specified costs.
• Compliance to Health & Safety legislation and protocols.
• Implementation of effective project management governance and compliance structures.
• Quality of presentations and reports.
• Clean audit.

Minimum requirements

• Bachelor’s Degree in the built environment (Engineering, Construction Management or Quantity Surveying).
• A minimum of 10 years’ experience in the built environment, infrastructure project management or advisory service or consulting experience working within a project management environment.
• Project Management professional with qualifications: Project Management Institute (PMI), Projects in Controlled Environments (PRINCE) and South African Council for the Project and Construction Management Professions (SACPCMP).
• Professional Registration with one of the Built Environment professional bodies: Professions (SACPCMP), Engineering Council of South Africa (ECSA), South African Council for the Architectural Profession (SACAP) and South African Council for the Quantity Surveying Profession (SACQSP).
• Project management training and experience is required.
• Experience of working in the SADC countries is essential
• Exposure in the senior management committees, reporting and attending board meetings is essential.
• Experience in development project origination, proposal writing and fund mobilisation
• Demonstrable experience in identifying client challenges and playing an active part in finding innovative solutions.
• Experienced communicator and negotiator.
• Strong negotiation skills with the ability to close deals.
• Experience in working with International Financial Institution (IFI) funded programmes in the SADC region.

Desirable Requirements

• Master’s degree either Development Finance, MBA and or equivalent
• Experience working on water infrastructure projects.
• Project management and delivery experience.
• Fund Management experience.