Program management of Capital Projects/ Building - JHB at Absa Group Limited (Absa)

Job Summary

Africa CRES is responsible for the management of all premises occupied by Barclays across Africa in 14 countries including South Africa – the largest portfolio being the Absa portfolio in South Africa. The total estate in Africa comprises c1,600 properties with annual Capex expenditure of R2.4bn and Opex of R4bn.
Africa CRES operates under an outsourced operating model through major contracts with a small number of strategic suppliers for Facilities Management, Premises and Capital Projects.
This is a senior role within Africa CRES, reporting to the Head of Capital Projects.

To assist with the management of the Project Office. Ensure adherence to all project management processes and tools. Weekly monitoring of reports and managing exceptions with project stakeholders. Produce relevant dashboards and packs for governance forms such as EXCo and Change Councils. Support project managers in complying with processes and standards.

Job Description

Accountability:  Programme Delivery (60%)

Project Management:

• Monitors the progression of a project at every stage and ensure that the objectives of a project are achieved and report progress to the Head of Capital Projects.
• Quality Assurance: Maintain a desired level of quality in a service or product, especially by means of attention to every stage of the process of delivery or production.
• Proactive project management: Ensure that timelines are achieved and reported.
• Manage the ePMO team in such a way that deadlines are achieved timeously.
• Stakeholder management: Ensure that stakeholders are identified and engaged.

Accountability: Supplier Relationship Management and Customer Relationship Management (30%)

• Manage best practice construction project management and supply chain strategies to achieve ongoing reduction in project costs whist improving quality and environmental impacts of the portfolio. This includes developing new ways of working in construction, alignment and interaction with CRES Workplace, FM and Real Estate, commercial work streams, Global Sourcing and the supply chain in order to support this.
• Assist, Set and drive the continuous improvement agenda for the internal team and outsourced partner to achieve service levels and industry best practice.
• Assist project delivery to Africa CRES teams in other geographies and safeguard Group interests when mandated. 
• Build and own productive relationships at the executive level for all customer/client relationships across the bank and the continent through establishing rigid engagements and reporting structures that ensures consistent and reliable MI and feedback loops.
• Assist with the smooth transition through business embedment of the programme to business-as-usual with a focus on continued delivery after closure through interfaces with Facilities Management COE.
• Assist the performance of the outsourced project team members against project timelines, agreed outputs and defined quality standards. Apply proper consequence management for poor delivery.

 Accountability: Reporting (10%)

• Establish and maintain consistent reporting systems to provide timely and effective management information on all capital projects, integrated with CRES One View MI System through the ownership of all Capital Project related data, the data flows to/from suppliers, and the regional MI portal.

Education and Experience Required

Essential

• B Sc. or B Sc (Eng) or B Comp Sc or equivalent NQF level 6 or higher qualification
• Prince2 or Managing Successful Programmes (MSP) or PMP or PMBOK certification or equivalent NQF level 5 or higher qualification
• Two (2) years direct experience in managing successful business change projects
• Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet

Preferred

Knowledge & Skills: (Maximum of 6)

• Excellent stakeholder management skills.
• Strong Ability to work with senior business leaders.
• Strong Experience of working in a corporate environment.
• Excellent understanding of the construction and property industry and experience of a wide range of project delivery and procurement approaches.
• Excellent, project management, programme management, commercial skills, strategic skills and supplier relationship management skills.
• Strong team leadership skills and track record of developing people.

Competencies:  (Maximum of 8 competencies)

• Leading and supervising
• Working with people
• Persuading and influencing
• Presenting and communicating information
• Writing and reporting
• Applying expertise and technology
• Planning and organising
• Delivering results and meeting customer expectations