Procurement Administrator at AVI Limited

Key Performance Areas:

• Load vendor contracts in SAP, this includes pricing as negotiated and obtained from Procurement Managers and volumes confirmed by site buyers.
• Ensure critical control measure and attention to detail.
• Update source lists in SAP to ensure that the correct vendor and contract are selected to ensure that these pull through correctly when orders are placed.
• Understands the SAP contract management process to enable quick and effective fault finding and correction.
• Manage the contract processes in SAP.
• Ensure that there are no delays or errors when the Site Buyers need to place orders on vendors according to production requirements.
• Assist the Site Buyers to resolve and prevent pricing queries.
• Manage and maintain the Departmental Filing System physical and/or electronically.
• Maintain Procurement templates and databases.
• Support regular reporting processes i.e. SAP contracts and month-end reporting as required by Procurement Managers.
• Complete workflows and ensure submission thereof, i.e., New PC’s, vendor etc.
• Liaise with the various Sites to ensure alignment of supplier information i.e., price changes, supplier communications.
• Compile and process procurement requests promptly to required standards and needs.
• Conduct benchmarking exercises if required by Procurement Manager.
• Assist with Tender compilation and the administration thereof as and when required by the Procurement Managers.
• Ad Hoc Administrative assistance.
• Communicate professionally with suppliers and other stakeholders within AVI.

Qualifications:  

• Matric/ Grade 12
• Completed Diploma in Administration/Purchasing/Supply Chain or equivalent Diploma would be advantageous.

Experience:

• 2 years’ experience in an FMCG, supply chain, procurement or financial industry

Knowledge:

• Experience and knowledge on setting up document standards, filing and general administration function
• SAP experience  is a requirement,
• Contract management would be advantageous

Competencies

• Documenting Facts
• Attention to Detail
• Planning and Organising 
• Maintaining Productivity
• Meeting Deadlines
• Effective Communication