Payroll Specialist at Unifi Group

Minimum Requirements

• Relevant diploma or degree.
• A minimum of 3 years experience as a payroll specialist.
• Experience in processing payroll in multiple African countries (e.g. Zambia, Kenya, Uganda, South Africa) 
• In depth country specific understanding of statutory and people related legislation impacting payroll and benefits processing.
• A minimum of 2 years experience on SAGE300.
• Detail oriented with excellent data entry skills.
• Strong organisational and time management.
• Ability to communicate effectively at all levels.
• Ability to travel in Africa from time to time.

Duties and Responsibilities

• Maintain and update employee records including but not limited to new appointments, transfers, terminations, promotions, hierarchy information, role information, employee information and payroll data.
• Quality assure employee files to ensure all required information is filed and captured accurately prior to executing any payroll transactions.
• Capture all payroll inputs for earnings, deductions, company contributions, and fringe benefits accurately, adhering to instruction documents and company policies.
• Accurately and on time process payroll end to end, uploading banking files for processing and filing of all statutory returns.
• Responsible for processing, payment, reconciliation and reporting of benefits on payroll and third party systems.
• Ensure payroll and benefits are processed in compliance with company policies and regulatory requirements including tax filing and reporting.
• Release monthly payslips timeously.
• Prepare and distribute reports to relevant stakeholders.
• Reconcile payroll to accounts, budgets, third party systems etc. and resolve discrepancies.
• Keep up to date with legislation changes impacting payroll processing.
• Assist with internal and external audits.
• Prepare reports in preparations for annual remuneration and bonus cycles.
• Process remuneration changes and bonus payments.
• Ensure all relevant statutory and legally required documents are issued on termination to the employee.
• Calculation of extraordinary items such as severance packages, separation agreements and applying of any related tax directives.
• Identify discrepancies in people and payroll information and calculations, investigate, report and resolve issues promptly and accurately.
• Ensure compliance of payroll transactions to company compensation policy, incentive guide and salary and benefits guide.
• Reconciliation and resolving of variance and exception reports.
• Maintain company organograms through data accuracy.
• Maintain confidentiality and data security for all people and payroll related information.
• Support business processes by providing payroll and people information e.g. budget cycles, long service data, employee birthdays etc.
• Resolve employee queries regarding payroll and/or benefits timely.