Payroll Manager at Anova Health Institute

Key duties and responsibilities:

Payroll Management:

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• EFT transfers and costing to be generated through payroll.
• Payroll Reconciliations of General Ledger, Bank Accounts and Salary Control Accounts, and resolution of discrepancies
• Ensure maternity leave and changes are allocated correctly.
• Provident Fund, Medical Aid and UIF functions are performed, and that all relevant paperwork are kept up to date.
• Ensure that monthly and yearly PAYE, IRP5’s and IT3A’s deadlines are met.
• Audit monthly payroll
• Maintain in-depth technical and professional knowledge of the payroll function and legislation.
• Co-ordinate, schedule and review payroll activities; correspond with employees regarding payroll activities and procedures.
• Monitor compliance of legislative changes; recommend procedural changes as necessary; and design and implement the use of payroll-related forms.
• Create guidelines on payroll-related processes, including timekeeping procedures, ESS and Infoslips.

Reporting:

• Prepares and maintains accurate records and reports of payroll transactions.
• Reconcile monthly payroll general ledger accounts.
• Prepare and submit monthly, quarterly and annual payroll reports.
• Prepare ad hoc reports as requested. 

People management:

• Manage staff (in line with policies, procedures, and standards) by:
• Partnering with HR on recruitment and induction of new team members.
• Managing the performance review process.
• Identifying training needs or staff support needs and ensuring that such training or support is provided.
• Mentoring and guiding staff by facilitating regular meetings.
• Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Matric Certificate
• Tertiary degree or Diploma in Accounting or related field required.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• 8 to 10 years’ payroll experience
• Minimum 5 years in payroll management role
• Certification on Sage VIP Premier/Sage 300 People and ESS and working knowledge.
• Knowledge of BCEA, LRA and related legislation
• Report generation (Excel and VIP BIM/Smart)
• Significant experience in a related position with increasing levels of responsibility.

Skills, Competencies, and Attributes:

• Excellent computer skills (Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook and Internet)
• Demonstrated sound judgment and discretion in dealing with confidential and sensitive matters.
• Tact and ability to work effectively with others at all levels, both internally and externally.
• Demonstrated organization, planning, time-management and problem-solving skills.
• Strong ability to communicate clearly and concisely in English, both verbally and in writing.
• Ability to work collaboratively and independently in a complex and diverse organization.
• Interpersonal skills and excellent analytical skills.
• Attention to detail and deadline driven.