Off-Campus Accommodation Administrator (post level 13) (contract appointment:1 year) at University of the Free State

Duties and responsibilities:
    Evaluation of Applications:

•     Ensure all documentation are filed according to the list of required documents for accreditation.
•     Ensure all incomplete applications are highlighted /outlined for every student address or application.
•     Contact all service providers with incomplete applications and notify them of the outstanding documentation.
•     Update the list of all applicants and create a database for those with provisional and full accreditation status.
•     Contact the relevant offices at the municipality to confirm ownership and the correctness of supplied documentation.
•     Verify the correctness of submitted documentation.
•     File and keep record of all correspondence with service providers/ students/ SAPS/ Mangaung Metro and all other parties.
•     Follow up on updated reports from the police/neighbourhood watch for the specific area.
•     Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the reapplication for accreditation.
• Communication:
•     Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
•     Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take massages.
•     Liaise with potential Off-Campus Accommodation Service Providers.
•     Deliver (via email)    correspondence and documentation    to potential    Off-Campus Accommodation Service Providers for accreditation.
•     Set up meetings with all Service Providers of accredited addresses and the Mangaung Metro.
•     Contact service providers with incomplete application forms and supporting documentation.
•     Inspection:
•     Conduct inspections for off-campus accommodation properties to ensure compliance with the report on the Ministerial Committee for the review of the provision of Student Housing at South African Universities (September 2011), Municipal Laws and Bi-Laws.
•     Ensure that all inspections are conducted as per the inspection checklist provided by the Officer for off-campus accommodation.
•     Compile a report for each inspection conducted and its findings.
•     Compile monthly summary report on the outcome of the inspections conducted.

Inherent requirements:

•     Grade twelve (12) or Vocational Certificate on NQF level 4. 

Recommendations:

•     One (1) year’s relevant working experience related to the duties and responsibilities.
•     B-Tech degree on NQF level 7 or a 3-year National Diploma on NQF level 6.
•     Experience in building inspections.
•     Experience in construction projects.
•     Experience interpreting building plans
•     Basic knowledge of relevant building legislation
•     Basic knowledge of rezoning / consent use protocols

Competencies
Required competencies: 
    Results orientated:

•     The ability to set high standards, establish tough goals, and to work to achieve success.
•     The ability to cope with a frequently changing environment and to adapt to evolving situations.

    Strategic thinking:

•     The ability to plan work and to follow plans.

    Business acumen:

•     The ability to adhere to rules and strictly follow work regulations.
•     Proficient in using MS Office.

    Leading:

•     The ability to maintain high levels of personal motivation, energy and enthusiasm.
•     The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.