National Lead: Timetable at Eduvos

About the job

The Position:

• To implement timetable policies and processes across all campuses to suit the modes of delivery and student population and needs.

Minimum qualification:

• Relevant undergraduate qualification.
• BSc or Hons Degree will be advantageous.

Experience:

• At least one to two years’ experience in a planning capacity at a higher education institution.

Responsibilities:
As the National Lead: Timetables, you will be primarily responsible for the following:

• Support the development of timetables for various programmes (create timetable instance; facilitate review process; link student data to module activities; maintain)
• Obtain qualification, lecturer, student and venue data to link this to modules on offer
• Support, train and assist with the scheduling of the module for delivery
• Publish timetable on relevant institutional platforms to all relevant stakeholders
• To ensure suitable and sufficient venues are available at all campuses where Eduvos programmes are offered, including teaching and learning venues, and laboratory facilities, where appropriate. Venue allocation and timetabling are carefully planned to accommodate the needs of students
• Create and maintain timetable related databases / systems
• Ensure that all relevant data is up to date on database to streamline development or amendments of timetables
• Train and support faculties and campuses in the effective use of the relevant databases / systems / documents related to timetables
• Ensure that the timetable information system is managed effectively in order to provide reliable information on the venues and timetables
• Advise Campus Timetable Leads, Faculty HOP’s / Progamme Managers / Academic and Student Experience Managers / Programme convenors on how unique campus requirements can be accommodated and aligned to the overall approach / process / strategy
• Evaluate lecturing load and review scheduling after a cycle to improve efficiencies
• Conduct internal audit on lecturing load and schedules to ensure efficient resource allocation (lessons learned sessions during the year)
• Recommend changes to relevant parties with clear action plans and timelines for implementation during next cycle

Functional competencies:

• Commercial Knowledge of timetabling systems
• Understanding of systems, system analysis and design
• Understanding of project management
• Basic understanding of databases
• Proficient in MS Office suite

Behavioural competencies:

• Initiative and responsibility
• Constructive teamwork
• Relations and networking
• Influence
• Effective communication
• Analysis and judgement / problem solving (strong analytical thinking)
• Systematic approach (planning and organising)
• Execution