Manager Central Records Office (AD07) at University of the Witwatersrand

Main Purpose:

• The incumbent will provide leadership and coordinate the day-to-day operations of the CRO. The incumbent will develop and sustain a culture of proper and compliant records and archives management practices across the University, capturing all official records into the official University systems, maintaining existing systems of the University records and archives management systems, including the planning and implementing of efficient electronic systems for managing records and archives. Additionally, the incumbent will support systems, processes, and practices that facilitate compliance with the established policies and procedures and national legislation relevant to the management of records and archives in South Africa.

Key Responsibilities:

• The incumbent will be responsible for managing the University’s records and archives management systems.
• The incumbent will develop and maintain the University records and archives management framework including policies and procedures, the File plan, Records Retention Schedules, and Document Management Systems.
• The incumbent will supervise and manage a team of subordinates, manage a budget for the unit, and execute administrative responsibilities as aligned to the position.
• The incumbent will liaise with relevant departments and will guide departments on records and archives management practices to ensure the delivery of the best benefits to the university.
• The incumbent will manage records transferred to CRO in accordance with best practices and laid down policies and procedures.
• The incumbent will ensure that the University records and archives management systems remain up to date with sector and industry best practices to enhance the University’s reputation in records and archives management.
• The incumbent will contribute to the work and strategic direction of the Office of the Registrar
• The incumbent will perform any other related duties incidental to the work as reasonably required.

Requirements:

• A degree in Records Management and Archival Studies or equivalent, or a degree plus a postgraduate qualification in Archival Studies, Records Management, Information Management and Information Technology.
• A minimum of five years’ experience in records and archives management.
• Demonstrable experience in the implementation and maintenance of electronic records and archives management systems with a strong emphasis on digital transformation.
• A thorough knowledge and understanding of all aspects of South African records management and archive legislation including an understanding of contemporary issues in information legislation.
• A thorough understanding of POPIA and PAIA legislation.
• High levels of competence, supervisory, and managerial skills.
• Ability to communicate with diplomacy and professionalism at all levels.
• Experience in Excel, and University systems, overall good computer literacy skills.
• High levels of honesty and integrity are essential.
• Good planning, organisational, presentation and problem-solving skills.

Preferences:

• An advanced Degree in Records and Archives Management would be an added advantage.
• A managerial qualification would be an advantage.
• High level of computer literacy including the use of computer-based technology for records and archives management.
• Experience in records and archives management in a higher education environment.
• Ability to innovate, plan, analyse and conceptualise.
• Ability to deal with users and interpret their research/information requirements.