Logistics Manager: Single Depot - Bloemfontein at RCL Foods

Job Description

At RCL FOODS we see & do things differently, we think bigger, work smarter, and collectively as a team to achieve our ambition to provide more food to more people, more often!

We at RCL FOODS are in search for a Logistics Manager to join our Logistics Division. The role will be based in Bloemfontein and report to the Operations Executive. RCL FOODS is looking for an incumbent to manage the overall logistics, both inbound and outbound, ensuring that operations within the Vector single depot are handled seamlessly.

Minimum Requirements

• Minimum of a Degree or Diploma in Logistics Management
• Valid Code EB drivers' licence
• A minimum of 5 years in a warehouse and distribution environment

Duties & Responsibilities

Strategy Execution

• Work in conjunction with the Regional Operations Manager to co-create the regional operations strategy, based on a 1 to 3-year view of requirements.
• Work closely with the rest of the business to ensure the delivery of an integrated supply chain benefit and strategic target achievement.
• Drive the implementation of improvements in operating processes and systems to optimise warehouse and transport efficiencies.
• Determine operational capacity requirements across both the medium and the long term and plan required asset utilisation and CAPEX requirements accordingly.
• Use growth and investment opportunities to ensure warehouse design and flow are optimised.
• Stay abreast of the latest international trends by visiting facilities (local and international) and integrating best practices into future solutions.
• As a central point of the supply chain, identify supply chain bottlenecks and opportunities and develop solutions through collaboration with all relevant parties in the business.
• Constantly monitor and drive the achievement of single depot strategic and operational targets.
• Ensure the agreed operational targets are achieved through team targets and that these targets align cross-functionally within the area of responsibility.
• Conduct weekly management meetings to address challenges, review performance and plan for future optimum performance.

Logistics Management

• Integrate business systems successfully to support operational processes.
• Monitor the quality, quantity, cost and efficiency of the movement and storage of stock.
• Control stock accurately across all single-depot functions.
• Initiate and manage stock loss reduction programmes.
• Deliver system support to all internal and external customers.
• Manage and utilize the single depot base vehicle fleet by optimizing routes and vehicle requirements between depots.
• Ensure continuous improvement in reverse logistics systems and processes by on-the-job observation, benchmarking and analysis.
• Drive the logistics team on a daily basis to ensure that it deploys stock through the network to effectively meet customer service levels at minimal cost.
• Drive a culture of commitment to key performance indicators (KPI’s) by creating awareness and providing recognition for the attainment of KPIs within the team.
• Utilise regular communication channels and team meetings to promote continuous improvement and best practices on a daily basis across the single depot.

Risk Management

• Mitigate risks against people and physical assets.
• Ensure consistent application of the Group risk management policy across the single depot.
• Drive the risk committee process and activities by having monthly meetings, analysing findings and ensuring corrective action is undertaken.
• Ensure full legal compliance with all relevant legislation.
• Re-evaluate the risk profile of the single depot on an annual basis.
• Measure and manage sustainability practices across the single depot.
• Ensure that security is maintained and that appropriate investigations take place where incidents occur.

Information and Data Management

• Ensure the team accurately and regularly captures operating data onto the information system to enable access to reliable data and reporting for trend analysis and decision-making.
• Analyse management information on a daily basis to ensure productivity and logistics/distribution targets and standards are being met.
• Suggest system changes to ensure the ongoing relevance and accuracy of information.

Maintenance Management

• Manage the formulation of a maintenance plan that is aligned with the operational plan for the single depot.
• Drive sustainable maintenance practices throughout the single depot.
• Manage the transport maintenance team and ensure that planned maintenance programmes are implemented to enable optimal asset utilisation.
• Ensure that maintenance practices are aligned with business standards.

Financial Management

• Compile the annual distribution budget for the single depot.
• Manage costs to ensure the lowest cost storage and distribution and the optimal utilisation of assets
• Report on a weekly basis on actual KPIs versus budget and work with the relevant teams to address areas of non-conformance proactively and promptly.
• Report on and manage all input costs within the single depot and manage any over or under-spend appropriately to ensure that issues are addressed before a significant financial loss occurs.
• Authorise expenses within the level of authority and monitor spending activity within teams to ensure compliance with financial and ethical standards.
• Implement and encourage cost-cutting initiatives within the single depot where these do not impact long-term business sustainability.
• Enforce accountability for budget expenditure by the management team.
• Mitigate business risks within budgetary constraints through the allocation of spend to areas of high priority.
• Ensure correct operational planning to meet budgeted volumes across a 2-3 year time horizon.
• Review and authorise CAPEX documentation and align the proposals with the long-term strategy, taking into account the return on investment and sustainability requirements.
• Manage external supplier relationships and contracts in collaboration with the procurement team to ensure agreed service levels are met.
• Ensure all general ledger accounts are reconciled and deadlines are met.

Leadership

• Lead the single depot management team towards meeting strategic objectives and targets through regular communication and utilisation of the full organisational talent management toolset.
• Lead a single depot team and workforce and maintain a stable IR climate through a constructive relationship with unions.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Drive employment equity within the team to ensure that diversity is achieved at all levels and that statutory targets and requirements are met.
• Champion training and development of the team through the utilisation of available training opportunities or by contributing to the development of new training solutions in collaboration with regional and national training specialists.
• Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the single depot.
• Develop and manage high-performance multi-disciplinary teams in order to
• solve problems within the single depot.
• Encourage skills workshops between multi-disciplinary teams and across the single depot to realise the transfer of skills.
• Conduct weekly management meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Monitor team performance and provide regular feedback.
• Coach and support team members where necessary to achieve objectives.