Local Office Manager Ref No: HRMC 46/23/1 at The Department of Home Affairs

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What we do

The Department of Home Affairs offers a multitude of services to the citizens of South Africa, as well as foreigners who wish to visit, work or stay in South Africa. The Departments core functions are:

Civic Service:

•  Maintaining the National Population Register (NPR)
• Managing the birth, mar...
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  Local Office Manager Ref No: HRMC 46/23/1

  • Job Type Full Time
  • Qualification Bachelors
  • Experience 3 years
  • Location KwaZulu-Natal
  • Job Field Administration / Secretarial 
  • Salary Range R750,000 - R1,000,000/month

  REQUIREMENTS : 

  • An undergraduate qualification in Public Management / Administration / Social Sciences qualification at NQF level 6 as recognized by SAQA 
  • Minimum of 3 years’ experience in Junior Management / Assistant Director level is required 
  • Extensive experience in a change management environment 
  • Experience in Civics and Immigration Services environment is required 
  • Knowledge of workflow planning and capacity planning
  • Knowledge of the South African Constitution and the Batho Pele Principles 
  • Knowledge of the Public Service Regulatory Framework 
  • Knowledge of Human Resources Regulatory Framework, Departmental Legislations and Prescripts 
  • Knowledge of Occupational Health and Safety Act as well as Minimum Information Security Standards (MISS)
  • Knowledge of National Treasury Regulations and Public Finance Management Act (PFMA), Promotion to Administrative Justice Act (PAJA) as well as Promotion of Access to Information Act (PAIA).

  Required skills and competencies::

  •  Strategic capability and leadership 
  • Accountability, business continuity, people management and empowerment 
  • Financial management,
  • decision making and operations management 
  • Programme and project management •
  • Conflict management and resolution
  • Change management, knowledge and time management 
  • Problem solving and analysis
  • Communication, business report writing and presentation skills 
  • Policy interpretation, planning, organizing, client orientation and customer focus 
  • Service delivery innovation 
  • Data analysis, influencing and networking 
  • A valid driver’s license and willingness to travel is essential, and working extended hours when

  required.
  DUTIES : 
  The successful candidate will be responsible for the following specific tasks: 

  • Manage Operations of the Civic Services in the Local Office in accordance with the service delivery standards 
  • Coordinate and monitor the effective processing of enabling documents in local office and DHA service points Manage Immigration Services Operations in the Local Offices
  • in line with Immigration Act 
  • Ensure effective implementation of Policies, Standard Operating Procedures, Directives, Acts and Regulations Implement Public Service governance
  • processes, framework and procedures 
  • Monitor and ensure compliance with legislation, regulations and DHA policies and procedures 
  • Support the development of policy development by providing inputs and ensure the effective implementation thereof 
  • Manage risk and compliance 
  • Implement governance processes, framework and procedures within the directorate associated with statutory financial responsibilities 
  • Effective and efficient management of physical, human and financial resources.

  Method of Application

  Applications must be -

  • sent to the correct address specified bellow on or before the closing date;
  • submitted on the New Application for Employment Form (Z.83), obtainable at www.gov.za; Applicants must fully complete part A,B,C,D,& F of the New Z83 application form. accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) and detailed duties of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
  • shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA)

  Quoting the relevant reference number, direct your application to:

  • The Department of Home Affairs Office as follows:-
  • Eastern Cape: Postal Address: Private Bag 7413, King Williams Town, 5600 Physical address: 11 Hargreaves Avenue, King William’s Town, 5600
  • Free State: Postal Address: Postal address: P.O Box 12262 Brandhof 9324 Physical Address: 40 Victoria Street Willows Bloemfontein 9301
  • Gauteng: Postal Address: Private Bag X108, Braamfontein, 2017, Physical Address: 3rd Floor, Mineralia Building, Cnr De Beer and De Korte Street, Braamfontein, 2017
  • KwaZulu-Natal: Postal Address: Private Bag X 09, Pietermaritzburg 3209 Physical address: 181 Church Street, Pietermaritzburg 3209
  • Limpopo: Postal Address: Private Bag X 9517, Polokwane, 0700 Physical Address: 89 Biccard Street, Polokwane, 0699
  • Mpumalanga: Postal Address: Private Bag X11264, Nelspruit, 1200, Physical Address: 29 Bester Street, Nelspruit, 1200
  • Northern Cape: Postal Address: Private Bag X 6073, Kimberley 8300 Physical Address: Quantum Leap Building, 69 Du Toitspan Road, Kimberley, 8300
  • North West: Postal Address: Private Bag X 119, Mmabatho, 2735, Physical Address: Cnr Sheppard and Carrington Street, Mafikeng, 2745
  • Western Cape: Postal Address: Private Bag X 9103, Cape Town, 8000 Physical Address: 4th Floor FairCape Building, 56 Barrack Street, Cape Town, 8000

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